¨Merge to e-mail¨buttondimmed

[Uno Kjellberg]

Well, some Christmas cards just won´t get there in time through the regular
mail.
So, I´ve introduced an ë-mail¨column in the data source (Excel spreadsheet)
and I condition the search to "field email not blank¨. This gives the
desired selection from the database, but when I now want to press ¨Merge to
email¨ button, it is dimmed. Well, it is dimmed all the time..
I have specified the default e-mail application to ¨Mail¨(Mac) in the System
preferences.
What am I doing wrong here?

Thanks!
Uno

 

[Paul Berkowitz]

Well, some Christmas cards just won´t get there in time through the regular
mail.
So, I´ve introduced an ë-mail¨column in the data source (Excel spreadsheet)
and I condition the search to "field email not blank¨. This gives the
desired selection from the database, but when I now want to press ¨Merge to
email¨ button, it is dimmed. Well, it is dimmed all the time..
I have specified the default e-mail application to ¨Mail¨(Mac) in the System
preferences.
What am I doing wrong here?

You can only do an email merge to Entourage. One of the advantages of a
suite of applications is that they are taught to communicate with each other
this way, and keep in step with each other in software upgrades. Word
doesn't know how Mail.app works (let alone whether you have Tiger's Mail or
Panther's, or Jaguar's, all of which are very different).

Change your email app to Entourage and it will work. (Well, I haven't tried
it using an Excel worksheet rather than the Office Address Book as a source,
but I don't think that should make any difference).

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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[Jim Gordon MVP]

Hi Uno,

Merge to email will not work unless you put an email field into the Word
document.

If you don't want the email address to show in the merged document:
after you insert the email field then select it, then use the Format >
Text option and click the Hidden button.

-Jim