2 diff. page numbers per page in header/footer?

[Joyce Yamada]

I am creating a template document which requires each page be numbered
consecutively in the Footer and each Section be uniquely paginated. Thus,
ideally, the Header would contain the section page numbering, "Section Page #
of ##" and the Footer would have the entire document's sequential page
numbers "Document Page # of ##".

Each of the Section pages would begin with "Section Page 1 of (total # of
pages in the Section)".

I've tried 2 approaches:
a.) Section pagination in the Header- page numbers to be entered manually;
Doc. pagination in the Footer, pages entered "automatically" (via
Header/Footer Toolbar).
Problem: each Header must be different, due to page numbers, so each page
needs to stand on its own. I tried removing the "Same as Previous" from each
Header/Footer, but this doesn't work, because even though the page numbers
are entered manually, the subsequent pages are the same. Seemingly the only
way this approach could work is if I make each page its own section, however,
it becomes a nightmare for my template users, who have very limited Word
knowledge. When they enter or delete sections during revisions, the
formatting needs to be fixed, because the "Section Break (Next Page" moves
down the document with additions, etc.

b: Document pagination inserted in the Footer; Section pagination as the
first line on each page, separated from text by solid line.
Problem: similar to above in that with additional text, the first line
containing the page numbers moves down the page. Again, the users don't know
how to fix the formatting when they see this.

I'd appreciate any assistance/ideas etc. on solving this.

 

[Jezebel]

To do the section numbering ---

1. Bookmark something on the first page of the section, such as the section
heading. (Word actually does this automatically if you insert a table of
contents: check the 'Hidden bookmarks' checkbox on the Bookmark dialog --
the _TOC bookmarks mark your headings; but the names are rather cryptic.)

2. In the header for each section, use a nested equation field that looks
like this

{ = { PAGE } - { PAGEREF BookmarkName } + 1 } of { SectionPages }

This translates as: current page number, minus the page number of the
bookmark (ie the first page of the section), plus one.

You'll have to do each section separately, so make sure you clear the 'Same
as previous' option.

 

[neevacandida]

Hi,

Your formula is actually helping me solve a problem I am having. Or I
think it may.

I am having trouble with the equation since I have never used them
before. I have my bookmark inserted and named. I made the assumption
that "BookmarkName" was supposed to be replaced manually with the
bookmark names I created. However, I am still getting syntax errors.

Does the "SectionPages" represent another hard-coded value that I must
enter?

Thanks,
Neeva

 

[Jezebel]

You're right about the bookmark name. No, SectionPages is correct as it
stands. Note that these are all fields, inserted by pressing ctrl-F9, not by
typing curly brackets from the keyboard.

 

[Jeffrey Frankel]

Hello, Jezebel. I have the same problem as the original poster. Your formula
for section page numbering in a header operates as you describe it, but
still does not permit me to insert cumulative page numbers for the entire
document in the footer. (Word 2003) When I insert standard page numbers in
the footer via the header/footer toolbar, the numbers start from 1 at the
beginning of each section. If I specify cumulative page numbers for the
footer in the Page Format dialog box, the section page numbers in the header
also turn into cumulative numbers. Do you (or any one else) have any
additional suggestions? Many thanks.

Jeff Frankel

 

[Doug Robbins - Word MVP]

What you describe doing bears no relationship to what Jezebel posted. You
must use formulae to create one set of the page numbers.



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP