2 indexes in same document

[Guest]

I am working on the manuscript of a book where I need to create 2 separate
indexes: an index of names and a separate general index.

Actually this is a second edition of this book and the first edition did
have 2 indexes but I forgot how I did it. I do notice that the "names" to
be included in the separate name index were all marked in their fields with
a preceding #. as in:
{XE "#Smith"}

So when I generate the index, all the name entries that should appear in the
separate name index appear at the beginning of the index where they can be
easily identified, cut and pasted. So I assume that what I did was: cut the
names portion, repasted it in the area labeled "Name Index" and then removed
the # from all the entries.

Does that make sense? Is there a better way?

**Is there a way to use search/replace to remove all the # from the names?

Thanks.

Jeff

 

[Suzanne S. Barnhill]

Yes, there is a better way. Look at the Help topics for the XE and INDEX
fields and note the "identifier" switch that can be added to the fields.
When you create an index entry using the Mark Index Entry dialog, there is
no box to fill in the identifier, so you have to add it to the field
manually. But when you generate an index with a given identifier, it will
include only those XE fields containing that identifier. The identifier is
an \f switch (which Help confusingly calls "Type" for XE fields and
"Identifier" for INDEX fields).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Guest]

Thank you Suzanne. I was hoping you would reply.

I forgot to mention I am using Word 2002.

Help me understand. In my case with all these hundreds of names already
marked for indexing with a # before the name, can I now use the switches to
generate an index for just the entries that are preceded (identified?) by
the #?

The only way I found to "reveal" the field code of my present index code is
by trying to edit the index field and then it appears to be
INDEX \c "3" \z "1033"

Is this modifiable to generate a name index using the way I now have it
marked (#) for index entry? It would not really be practical to re-mark all
these entries again.

Jeff

 

[Suzanne S. Barnhill]

I don't know any way to do what you're attempting (generate an index based
on just the # entries), but there may be a workaround. You display the XE
fields by displaying Hidden text. It may well be possible, using wild cards,
to search for text preceded by #, remove the #, and add an \f switch to the
end. See http://www.gmayor.com/replace_using_wildcards.htm and hope that
Graham Mayor will weigh in here and give you the exact strings you need for
the job!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Guest]

Thank you.

I decided it is simpler for me to just do as I must have in the first
edition, copy and paste removing the #.

Thanks for the suggestions.

Jeff

 

[Graham Mayor]

With hidden text displayed, a wildcard search for
(XE ")#(*")
replace with
\1\2 ^092f
should do the trick

--
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Graham Mayor - Word MVP


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[Suzanne S. Barnhill]

Thanks, Graham, though I think Jeff has already gone in a different
direction. Also note, Jeff, that you'd need to add your identifier after the
f in the replace text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Guest]

Thank you.

Jeff

With hidden text displayed, a wildcard search for
(XE ")#(*")
replace with
\1\2 ^092f
should do the trick

 

[Guest]

Thank you both. Actually, for what it is worth, my "homemade" method worked
very easily and rapidly. Sorry to have wasted your time.

Jeff