2 Questions 1) insert advance fields 2) display formatting command

[Libby]

I am new to using word 2007 and I have the Office Home & Student 2007
Version. I wanted to use an "advance" command to move a character to the
right. Could not find anything in font or paragraph options, but found under
insert, quick parts, fields, advance. Attempted to enter advance instruction
to move right "6", and nothing happened. (obviously I tried this multiple
times before writing) (see below)

Thus question 2) then I wanted to reveal my formatting commands in my
document. The F1 help instructions stated to go to the Microsoft Office
Button & then select the Word option & then display option). I don't have a
Word Option. Is this not available in my version of software? My Microsoft
option button (& Alt f) display stop at "Publish" and then "close". (I
defintely want to find the word and display options for preferential
customization of my software.)

I did try SHFT F1, but that just opened a window with some instructions
(i.e., font, underline), but did not display the commands actually in my
document (which is what I want to see) (also, the advance field command did
not display)

 

[Stefan Blom]

I am new to using word 2007 and I have the Office Home & Student 2007
Version. I wanted to use an "advance" command to move a character to the
right. Could not find anything in font or paragraph options, but found
under
insert, quick parts, fields, advance. Attempted to enter advance
instruction
to move right "6", and nothing happened. (obviously I tried this multiple
times before writing) (see below)

It is unclear why you need the ADVANCE field. The following, however, is
from Word Help on that field (but note that you can usually "move text"
using other methods):

*************
Word Home > Automation and programmability > Field codes
Field codes: Advance field
Show All
Hide All
{ ADVANCE [Switches ] }

Offsets the starting point of text that follows the ADVANCE field to the
right or left, up or down, or to a specific horizontal or vertical position.

Before you use this field, try to adjust the text placement by using one of
the following methods:

a.. Select the options you want on the Character Spacing tab in the Font
dialog box. To view the Font dialog box, on the Home tab, click the Font
Dialog Box Launcher.


b.. Select the options you want in the Paragraph dialog box. To view the
Paragraph dialog box, on the Home tab, click the Paragraph Dialog Box
Launcher.

Switches

The switches (switch: When working with fields, a special instruction that
causes a specific action to occur. Generally, a switch is added to a field
to modify a result.) used by the ADVANCE field can cause text to overlap.
Text will not print if the ADVANCE field moves text to the previous or next
page or beyond the print margins of the current page.

\d
Moves the text that follows the field down by the specified number of
points. For example, { ADVANCE \d 4 } moves text down 4 points.
\u
Moves the text that follows the field up by the specified number of
points.
\l
Moves the text that follows the field to the left by the specified number
of points.
\r
Moves the text that follows the field to the right by the specified number
of points.
\x
Moves the text that follows the field the specified distance from the left
edge of the column, frame (frame: A container that you can resize and
position anywhere on the page. To position text or graphics that contain
comments, footnotes, endnotes, or certain fields, you must use a frame
instead of a text box.), or text box. For example, { ADVANCE \x 4 } starts
text 4 points from the left edge.
\y
Moves the text that follows the field to the specified vertical position
relative to the page. The entire line of text that contains the field is
moved.
Note Microsoft Office Word ignores the \y switch if you specify a
location outside the page margins or use the switch in tables, text boxes,
footnotes, endnotes, annotations, headers, or footers (header and footer: A
header, which can consist of text or graphics, appears at the top of every
page in a section. A footer appears at the bottom of every page. Headers and
footers often contain page numbers, chapter titles, dates, and author
names.). To see the effect of the \y switch, use Print Layout view (Print
Layout view: A view of a document or other object as it will appear when you
print it. For example, items such as headers, footnotes, columns, and text
boxes appear in their actual positions.).
*************

Thus question 2) then I wanted to reveal my formatting commands in my
document. The F1 help instructions stated to go to the Microsoft Office
Button & then select the Word option & then display option). I don't have
a
Word Option. Is this not available in my version of software? My Microsoft
option button (& Alt f) display stop at "Publish" and then "close". (I
defintely want to find the word and display options for preferential
customization of my software.)

Word Options is at the bottom of the "menu" that you see to the right when
you click the Office button. But in order to show/hide field codes you can
more easily use the Alt+F9 keyboard shortcut.

I did try SHFT F1, but that just opened a window with some instructions
(i.e., font, underline), but did not display the commands actually in my
document (which is what I want to see) (also, the advance field command
did
not display)

You cannot "reveal codes" in Word. Using Shift+F1 to display the formatting
is the closest you can get.

--
Stefan Blom
Microsoft Word MVP

 

[Suzanne S. Barnhill]

Stefan has answered (1). For (2), see
http://word.mvps.org/FAQs/General/RevealCodes.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[p0]

To me it's the one feature missing that would change Word from a good
text editor to the best text editor. And with Open XML, the point made
in the article about containers still holds, but manipulating them has
become a lot easier.

I was really hoping that with the introduction of Open XML, people
would get the option to view the open xml source of their document and
manipulate that directly. Unfortunately, that still isn't the case.
You can get the source through the WordOpenXml property of a Document,
but you still can't manipulate it. How hard can it be to add that
functionality.

Not all that hard, as Microsoft has done it with the "Open XML Package
editor" (http://blogs.msdn.com/mordonez/archive/2008/02/22/open-xml-
package-explorer-released.aspx). Unfortunately, rather than providing
this as a Word 2007 addin, they provided it as a Visual Studio addin.

For me the end result is that I'm creating my empty documents with
style definitions using Word 2007; actually put text, equations,
fields, ... in them using Visual Studio (I really like bare editing of
text without fancy formatting); and doing reviews using Word 2007
again. A cumbersome and only semi satisfying way of working.

But enough dreaming/wishing/ranting. If you really want to see all the
codes just for finding out one nasty little thing you can't get right,
you might want to create a copy of your document, change its extension
to zip and then look at the document.xml file inside the compressed
file. It's a dirty trick which I would only suggest if you are really
desperate to find things out.

Yves