2 spaces after end-of-sentence period throws off right flush

[Dylan]

Howdy--
Using Word 97. Documents are formatted to be flush both
left and and left. As is conventional, periods ending a
sentence are followed by two (2) spaces. When these
spaces fall at the end-of-the-line, the newline character
only substitutes for one of them, leaving the other, and
messing up the right flush by one space.
Does anyone know how to get Word to correct itself here?
Thanks for help.
Dylan

 

[Suzanne S. Barnhill]

Well, just for a start, two spaces after a period are not "conventional"
except in typing (or when using monospaced fonts such as Courier New), and
there is no "newline character" (line break) when Word wraps text to the
next line. Ordinarily, Word stacks up spaces at the end of a line (outside
the margin) no matter how many you enter. If yours are behaving differently,
it's probably because you have the "Wrap trailing spaces to next line"
option checked on the Compatibility tab of Tools | Options. The likely
reason is that Compatibility is set to a version of WordPerfect instead of
Word 97.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Charles Kenyon]

Hi Dylan,

First, two spaces after a period (or colon or question mark) is
"conventional" only if you are typing on a typewriter. For
proportionally-spaced fonts, the convention is one space, because extra
spacing is built into the font.

Second, under Tools => Options => Spelling and Grammar if I click for the
grammar settings in Word 2003 I can set one or two spaces there. I don't
know if that setting changes what happens when Word reaches the end of a
line.

Finally, BTW, justified text is harder to read although it may look nicer.
With few exceptions, I use left-aligned. Of course, if you want what you
write to be harder to read, then by all means use full justification.

--

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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Howdy--

--

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
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[Guest]

Thanks to both for replies. I guess I didn't get the memo
about two spaces not being necessary for proportional
fonts

Yes Susan, the checkbox "Wrap trailing spaces to next
line" was checked under the template that this document
was created from. Unchecked that and the problem was
solved. Very nice.

I agree Charles that left-justified text is easier to
read. However the guy wants it fully justified; maybe I
will try and change his preference.

Thanks again.

 

[Dylan]

Just making sure you both get the appropriate "thanks".
Always is great to get expert advice for free.

 

[Suzanne S. Barnhill]

It's not free. Didn't they tell you you have to come back here and help
others with questions *you* know the answer to? <g> That's the beauty of
Usenet and peer support.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Charles Kenyon]

Couldn't have said it better!
--

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.