(2004) Project Maintenance - subject line issue

[neva]

Hi everyone-

I've been pretty pleased with the Project Center.
Maybe these things aren't really problems, just things I don't understand.

In the Properties/maintenance tab one can enter subject lines or part of
them to have that mail identified with the project.

Questions:

1 Subject line issue: Projects I do often have short "handles" to make
subject lines easy. However, the few letters in the "handle" often appear in
other words in both mail and newsgroup messages.
I tried putting a space first then the letters, then another space, but the
spaces were not retained - or were just ignored.

Example: one current project is VE. So in the subject box of the maintenance
tab in project properties I put [space]VE[space]. When I next looked at the
mail list for the project it had not only the relevant e-mail, but every
newsgroup message that had a subject word with "ve" in it. For example "move
headers" or any word with "ve" anywhere in it.


2) one partial fix would be to make sure no newsgroup messages were allowed
to be added to a project. How can I do this? I haven't been able to concoct
a successful rule yet. And maybe the Rules don't apply to newsgroup items.

This is a partial fix because sometimes I find messages that are relevant to
my projects. But it would correct most of the irrelevant mail in my
projects.

Thanks!

Feel free to reply to my e-mail as well as to the group. Send to
(e-mail address removed)
I'd really like to get this fixed. At least as far as keeping the flood of
newsgroup mail out of my projects.

neva

 

[Dave Cortright]

1 Subject line issue: Projects I do often have short "handles" to make

subject lines easy. However, the few letters in the "handle" often appear in
other words in both mail and newsgroup messages.
I tried putting a space first then the letters, then another space, but the
spaces were not retained - or were just ignored.

There's no way to change the "match if contains" behavior for the project.
The workaround is to not use this feature in projects at all, and instead
set up a Rule that has criteria like " ve" and "ve ". Unfortunately there's
no wildcard or grep pattern searching, so you'll have to add a bunch of
criteria to be sure you hit all the cases.

2) one partial fix would be to make sure no newsgroup messages were allowed
to be added to a project. How can I do this? I haven't been able to concoct
a successful rule yet. And maybe the Rules don't apply to newsgroup items.

Try creating a News rule that for all messages set project to None.

 

[neva]

Thanks Dave- will start writing rules. Too bad the built-in feature does not
handle the job. Another topic for feedback- better make myself a note.

I've tried the News rule route - I'm not really sure if news messages get
filtered through the rules. When I tried to test the rule by highlighting a
news message that had been downloaded, and using "apply rule" the rules were
grayed out.

Thanks again for the help,
Neva