2Qs:Meetings on specific days. and complete task on same day.

[xlsstudent]

Hi,

I have a schedule where we can have meetings with our clients on ONLY
specific days like Mondays and Thursdays only. Also, these are 4 hour
meetings and task has to completed in a single day. I have linked the tasks
based on resources. Ex. Res1. task1. After finishing task1, take up meeting.
After meeting, collect requirements and develop high level design.

Currently I have constrained meeting to happen on a specific day. Now if I
change the start date of task1, it automatically pushes the meeting day to a
Wednesday, which is not good. I have about 100 meetings which should happen
only on mon or thursdays. Also, if task1 is 6 hrs, MSP allocates 2 hrs of
meeting to days and rest to day2. Is there any way of constraining a task be
performed on a specific days of the week? Also constraining that the task has
to completed within same day or more the whole task to next day? Pls help..!!

 

[Jim Aksel]

Create a new calendar "Meetings"---Tools/Change Working Time...New
Make Work Days on Mondays and Thurdays only. Save the calendar with a unique
name.
Assign this calendar only to the meetings tasks and they will start at 8AM
on Monday or Thursday only.

However, if you have a predecessor that will finish on a meeting day (say
Monday at 2PM) then you can add a milestone of perhaps 1 minute duration at
4:59PM. Assign the special calendar to that milestone. This would force your
meeting to the next available meeting day. If you think about it, you could
finese it a little bit by making your special calendar have 1 minute of work
at say 7:59AM on Monday/Thurs. Force your 1 minute milestone into that slot.
You could also make your special calendar with 4:59PM work on Wednesday
which might help you out as well.

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Jim
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