3 questions about Outlook 2003

[fjsc3]

Hi all,
After a superficial search through the forums and MS support pages I
couldn't find the answers to these three questions about Outlook 2003.

1- Multiple email accounts

I have 1 Hotmail and 2 POP accounts, and would like each account to have its
own Top level folder. I.e. at the same level as the default "personal
folders". Say "Hotmail", "Pop1" and "Pop2" folders with their respective
inboxes and subfolders.
How can this be done?


2- Recovering data from previous system.

I recently reformatted the hdd to install Vista, but kept an (Acronis
TrueImage) image of the previous installation for archival purposes. Now I
want to retrieve the contacts/addresses, notes, taks and calendar that I was
using then (also Outlook 2003). No email, just these items. Which
files/folders should I look for?
In hindsight, having read the support pages I now realise that it would have
been better to first migrate these things to pst files.
But there's no going back now, so how can I find this info in the older
system's files/folders?


3- Colour-coding email messages.

Is there a simple (i.e. ne programming) way to colour-code email messages?
(apart from a super expensive plugin I found in the MSN markeplace) For
instance, could one create rules whereby email originating from certain
domains would automatically be attributed a given colour? Colouring by degree
of importance/priority would also be good.


cheers

 

[Lauren Giles]

I'll tackle the third question.

As far as I know, you can't change the colour of a message or the display or
anything automatically... but you CAN add a flag. Here's what you do.

Let's say you want all email messages from your boss to have a red flag.
Right-click one of your bosses messages, and select "Create Rule." Select
"Advanced Options" at the bottom. On this page, you can select a slew of
things that you want this flag to apply to. If you want all messages from the
boss flagged, select that check box (it should be at the top), or if there
are specific words you want in the message, select those boxes. Now, check
"flag message with a coloured flag." Click the underlined text ("coloured
flag") and select the colour you want. Click next. If there's any exceptions
you want, select them. You probably want this to happen "when the message
arrives," so make sure that that's when it's scheduled to happen. Run the
rule now on messages already in the Inbox if you want it to apply to messages
already there, and make sure you select "turn on this rule."

You're done. Click finish. Hope that does what you want (sort-of, anyway).

 

[Brian Tillman]

1- Multiple email accounts

I have 1 Hotmail and 2 POP accounts, and would like each account to
have its own Top level folder. I.e. at the same level as the default
"personal folders". Say "Hotmail", "Pop1" and "Pop2" folders with
their respective inboxes and subfolders.
How can this be done?
Rules.

2- Recovering data from previous system.

I recently reformatted the hdd to install Vista, but kept an (Acronis
TrueImage) image of the previous installation for archival purposes.
Now I want to retrieve the contacts/addresses, notes, taks and
calendar that I was using then (also Outlook 2003). No email, just
these items. Which files/folders should I look for?

Your PST. All Outlook data (calendar, contacts, mail, etc.) is kept in the
same data file. See this:
http://www.howto-outlook.com/howto/backupandrestore.htm

3- Colour-coding email messages.

Is there a simple (i.e. ne programming) way to colour-code email
messages? (apart from a super expensive plugin I found in the MSN
markeplace) For instance, could one create rules whereby email
originating from certain domains would automatically be attributed a
given colour? Colouring by degree of importance/priority would also
be good.

See this: http://www.howto-outlook.com/howto/coloremail.htm and this:
http://www.howto-outlook.com/howto/coloremailadvanced.htm