508-Compliant Web Version of Presentation

[David]

Since the newer versions of PowerPoint don't seem to be
able to save 508-compliant versions of presentations as
web pages, does anyone know a quick way to do this?

(508-compliance is, of course, necessary for govt. web
sites to comply with ADA requirements.)

Thank you in advance for your help.

 

[Kathryn Jacobs]

Yup. Steve Rindsberg has just the solution you need. It's called PPT2HTML.
Information on the product can be found at URL:
http://www.rdpslides.com/ppt2html/

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Echo S]

And hopefully Glenna will be along shortly to offer advice as well.

 

[Bob Buckland ?:-\)]

Hi David,

You may also want to see the MS Voluntary Product Accessibility Template (VPAT) submission for Office 2003 link on the right side of
http://microsoft.com/usa/government/section508.asp
"Microsoft USA Government: Microsoft & Section 508"

======
Since the newer versions of PowerPoint don't seem to be
able to save 508-compliant versions of presentations as
web pages, does anyone know a quick way to do this?

(508-compliance is, of course, necessary for govt. web
sites to comply with ADA requirements.)

Thank you in advance for your help. >>
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

The Office 2003 System parts explained
http://microsoft.com/uk/office/preview/system.asp

MS on 'Why Office System 2003'
http://microsoft.com/mscorp/execmail/2003/10-13productivity.asp

 

[Glenna]

Hi David,

First let me forwarn you that this will be a long post.

There are no 508 "black & white" rules for posting
PowerPoint files on the web (as there are for HTML) so I
offer you the following advice:
#1
First craft your presentation well.
Make sure all your slides use one of the format layouts.
Make sure all elements on your slides are in the order you
want them to be read (use custom animation to check the
order). You have to copy and paste them in the correct
order if they aren't.
Make sure all your non-text elements are labeled. To do
this, right click on the object, select format, select the
web tab and enter a description of the element.
If you have autoshapes, these items are treated as text
boxes so in PowerPoint a screen reader reads the text. If
you convert to HTML, the web text is read. So you want
both to be properly labeled.
Remove all animations (sorry).
To test, download the PowerPoint reader from this site:
http://www.meru.org.uk/speechmakers/download/index.html

#2
To distribute your presentation; I recommend posting it in
multiple formats.

Save the orginal presentation as a PPS file and include a
link to the PowerPoint Reader mentioned above as well as a
link to the PowerPoint Viewer.

If you have Adobe Writer, convert the presentation to a
PDF file and include a link to Adobe PDF Reader:
http://www.adobe.com/products/acrobat/readstep2.html
You can also use the reader to read the presentation and
test it.

There are three good methods for converting the
presentation to HTML. Kathy Jacobs already metioned the
PPT2HTML tool. The other is available at:
Accessible Web Publishing Wizard for Microsoft ® Office
http://cita.rehab.uiuc.edu/software/office/
I personally think that converting the presentation to
HTML makes it lose a lot in the translation, so I only use
these tools to create a "text-only" HTML and include it
with the other formats posted.
And finally, HiSoftware has the only product that
transforms MS Office Files to "letter of the law" HTML
pages, but it's a little pricey. You can find them at
http://www.hisoftware.com. Look for Desktop ACCVerify.

For the month of December, I hope to have a tutorial for
delivering online presentations that includes making them
accessible. It'll be on
http://www.presentersuniversity.com.

If you need specific assistance with your presentation,
write me at the above email address. I'll be back in the
office on Monday.

Thanks,
Glenna

-----Original Message-----
And hopefully Glenna will be along shortly to offer advice as well.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Yup. Steve Rindsberg has just the solution you need. It's called PPT2HTML.
Information on the product can be found at URL:
http://www.rdpslides.com/ppt2html/

.

 

[Echo S]

woohoo! You GO, girl!

Echo

 

[Glenna]

Right back at ya!

This one just happened to be my soapbox.

It just stinks that I'm stuck with using the web interface
of the NewsGroup, otherwise I'd check more frequently.

 

[Glenna]

Hi Bob,

Just wanted to let you know that the VPATs refer to the
Section 508 compliance of the applications themselves. In
other words, the accessibility of PowerPoint itself, not
the files created using PowerPoint.

That's a whole nother can of worms, but real interesting
if you get into it.

Glenna

-----Original Message-----
Hi David,

You may also want to see the MS Voluntary Product

Accessibility Template (VPAT) submission for Office 2003
link on the right side of

http://microsoft.com/usa/government/section508.asp
"Microsoft USA Government: Microsoft & Section 508"

======
<<"David" <[email protected]> wrote

in message news:[email protected]...

 

[David]

Glenna:

Thank you so much for your detailed post. It was very
helpful and most kind.

David

-----Original Message-----
Hi David,

First let me forwarn you that this will be a long post.

There are no 508 "black & white" rules for posting
PowerPoint files on the web (as there are for HTML) so I
offer you the following advice:
#1
First craft your presentation well.
Make sure all your slides use one of the format layouts.
Make sure all elements on your slides are in the order you
want them to be read (use custom animation to check the
order). You have to copy and paste them in the correct
order if they aren't.
Make sure all your non-text elements are labeled. To do
this, right click on the object, select format, select the
web tab and enter a description of the element.
If you have autoshapes, these items are treated as text
boxes so in PowerPoint a screen reader reads the text. If
you convert to HTML, the web text is read. So you want
both to be properly labeled.
Remove all animations (sorry).
To test, download the PowerPoint reader from this site:
http://www.meru.org.uk/speechmakers/download/index.html

#2
To distribute your presentation; I recommend posting it in
multiple formats.

Save the orginal presentation as a PPS file and include

a

link to the PowerPoint Reader mentioned above as well as

a

link to the PowerPoint Viewer.

If you have Adobe Writer, convert the presentation to a
PDF file and include a link to Adobe PDF Reader:
http://www.adobe.com/products/acrobat/readstep2.html
You can also use the reader to read the presentation and
test it.

There are three good methods for converting the
presentation to HTML. Kathy Jacobs already metioned the
PPT2HTML tool. The other is available at:
Accessible Web Publishing Wizard for Microsoft ® Office
http://cita.rehab.uiuc.edu/software/office/
I personally think that converting the presentation to
HTML makes it lose a lot in the translation, so I only use
these tools to create a "text-only" HTML and include it
with the other formats posted.
And finally, HiSoftware has the only product that
transforms MS Office Files to "letter of the law" HTML
pages, but it's a little pricey. You can find them at
http://www.hisoftware.com. Look for Desktop ACCVerify.

For the month of December, I hope to have a tutorial for
delivering online presentations that includes making them
accessible. It'll be on
http://www.presentersuniversity.com.

If you need specific assistance with your presentation,
write me at the above email address. I'll be back in the
office on Monday.

Thanks,
Glenna

-----Original Message-----
And hopefully Glenna will be along shortly to offer advice as well.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Yup. Steve Rindsberg has just the solution you need. It's called PPT2HTML.
Information on the product can be found at URL:
http://www.rdpslides.com/ppt2html/

in
message to
be presentations
as

.

.