A toolbar displaying Function Key Shortcuts in Word 2007

[msaltz]

In Word 2003 there was a toolbar that was located at the bottom of the Word
screen that showed all the Function key shortcuts. I found it very handy. If
there is a similar feature in Word 2007 I haven't been able to find it. Does
anyone know if it exists and how to access it?

Thank you for your help.

 

[Graham Mayor]

There are no toolbars in Word 2007 other than the QAT (Quick Access
Toolbar). However see http://www.gmayor.com/Toolbars_in_word_2007.htm

--
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Graham Mayor - Word MVP


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[grammatim]

It sure would have been useful to have such a thing -- but I suspect
it was an add-in that didn't come with Word. So if you could figure
out where you got it, maybe they've updated it.

 

[msaltz]

Yes, it would have been useful. And, no, it wasn't an add-in. I looked for it
in Word 2003 because I had originally found it in Word 97 and loved it.
Naturally, when I upgraded to 2003 I looked for it again. It took me a long
time to find it and I can't tell you how I found it and if I could do so
again. Now I'm on a totally new computer so neither of the old versions of
Word are available for me to look at.

But I thank you for your help and only wish you had an answer that I wanted
to hear.

 

[Cheryl Flanders]

The Function Key Toolbar was introduced in Word 2000 and was still
available in 2003. It was located in Tools/Customize/Toolbars tab.
When you selected Function Key Display in the Toolbars list, a new
toolbar appeared just above Word's status bar. You could then click a
Function Key button on the bar to activate the shortcut. To access
shifted functions, you pressed the Shift, Alt, or Ctrl key (or a
combination of those keys) to see the new function on the toolbar,
then click the button without releasing the keys. Apparently this
feature is no longer available in 2007.

Cheryl

 

[msaltz]

Yes, exactly. What a shame. I really found it useful.

 

[grammatim]

It sure would have been nice if it had been documented somewhere. I
could have had it open and over the years learned about the dozens of
function-key operations that are nowhere gathered together. (In the
olden days, word processing programs came with a keyboard overlay that
listed the commands each function key could do.) I then could have
used them in Word2007.

It isn't mentioned in *Mastering Word2000* from Sybex (I was using Mac
Word2001 at the time, and this was the closest I could find to a
manual for it), and in the illustration of the Toolbars submenu on p.
78 there's no entry for it.

According to *Using Microsoft Office Word2003* from Que, it looks like
a toolbar but is accessed not from the Toolbar menu, but from Tools >
Customize > Toolbars, Function Key Display. (As you said.)

 

[Suzanne S. Barnhill]

The function key assignments are listed in the "Keyboard shortcuts" Help
topic in Word 2003, and this same Function Key Reference can be found at the
end of the "Keyboard shortcuts for Microsoft Office Word" Help topic in Word
2007. Many Web sites offer similar lists, formatted in various ways. One of
the handiest ones I found (nine years ago, so of course I can't find it now)
was a table that I tweaked and printed and have in a page protector next to
my computer. I'll be happy to email you the file if you're interested.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

It sure would have been nice if it had been documented somewhere. I
could have had it open and over the years learned about the dozens of
function-key operations that are nowhere gathered together. (In the
olden days, word processing programs came with a keyboard overlay that
listed the commands each function key could do.) I then could have
used them in Word2007.

It isn't mentioned in *Mastering Word2000* from Sybex (I was using Mac
Word2001 at the time, and this was the closest I could find to a
manual for it), and in the illustration of the Toolbars submenu on p.
78 there's no entry for it.

According to *Using Microsoft Office Word2003* from Que, it looks like
a toolbar but is accessed not from the Toolbar menu, but from Tools >
Customize > Toolbars, Function Key Display. (As you said.)

 

[msaltz]

There's only one solution I can think of: You'll have to write a macro for it
yourself because I sure wouldn't even know where to begin! :>)

 

[msaltz]

I appreciate the fact that I can print out the Function Key shortcuts but I
have more than enough clutter on my desk in general and, in particular, when
I am seriously writing. What I loved about the toolbar(or whatever it was
officially called in Word 2003) was that it sat at the bottom of my Word
screen where I could easily see it if I wanted to. It was very handy. I guess
not all that many people knew it was there or knew it was there to miss in
Word 2007 otherwise Microsoft would have kept it in. Or not. It is not often
clear to me why features get put in or get taken out. Just like it has never
been clear to me why after arguing for so many years that all programs should
have the identical (or nearly so) interface Microsoft decided in Office 2007
that it was wrong all along and that the world was clamoring for was the
Ribbon. Even if I've figured out what to do with that bit of interface
revisionism I have yet to figure out how it has improved anything. But then
maybe I'm too limited in how I use Word in particular. After all, I only use
it to write.

 

[grammatim]

The keyboard shortcuts list I found and printed out many years ago is
alphabetically organized by the names Word assigns to the function
(some of which are not exactly transparent). Every so often I will
have to read through the six or so pages scanning the columns for a
letter that's part of a command in order to find out what that command
is called -- it certainly would be useful to have a list of all the
shortcuts organized by shortcut, especially for the function keys.
Thank you!

(Speaking of shortcuts, I once again find that many -- but not all --
of my keyboard shortcuts for accented letters and phonetic characters,
which were safely stored in normal.dot and normal.dotx, no longer
work; when I go to Insert Symbol, they're no longer registered under
the characters. I don't know how long they've been missing, because
for a couple of months I was typing straight prose rather than text
with linguistic examples that used accents and phonetic characters, so
it might have happened with the April 22 Update, which caused .doc
and .docx files to open in Word2003; or it might have happened the
other day when I used normal.dotm for the first time after I got the
Paste Unformatted macro, or it might have happened well before then.

(I also found that if Insert Symbol is set to a font instead of to
(normal font) when creating a shortcut, then it becomes a shortcut for
inserting that character in that font; and that when I went to
reassign the same key combination to the same character in (normal
font), it shows up as "Assigned" to [fontname] plus a four-digit code
that is neither an ANSI number nor a Unicode number.)

 

[grammatim]

It was even better than that -- the book says it could be moved
anywhere and docked in any corner.

The most convenient way of dealing with the Ribbon is to not use it.
The QAT accommodates 30 or more buttons, so you can put everything on
it that you use regularly, station it below the Ribbon, and double-
click any tab on tbe Ribbon to make it almost go away. Then if you
need something you use rarely, click once on the tab you need and the
Ribbon opens up just until you click a button on it. (And have you
noticed that if your cursor strays upward onto the open Ribbon, and
you turn your mouse wheel to scroll your document view, all you get is
scrolling through the Ribbon tabs? Whyever did someone think _that_
would be useful to anyone?)

 

[Suzanne S. Barnhill]

The list at the end of the "Shortcut keys" Help topic is arranged by key:
F1-F12, Ctrl+F1-Ctrl+F12, etc. I'll email the file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

The keyboard shortcuts list I found and printed out many years ago is
alphabetically organized by the names Word assigns to the function
(some of which are not exactly transparent). Every so often I will
have to read through the six or so pages scanning the columns for a
letter that's part of a command in order to find out what that command
is called -- it certainly would be useful to have a list of all the
shortcuts organized by shortcut, especially for the function keys.
Thank you!

(Speaking of shortcuts, I once again find that many -- but not all --
of my keyboard shortcuts for accented letters and phonetic characters,
which were safely stored in normal.dot and normal.dotx, no longer
work; when I go to Insert Symbol, they're no longer registered under
the characters. I don't know how long they've been missing, because
for a couple of months I was typing straight prose rather than text
with linguistic examples that used accents and phonetic characters, so
it might have happened with the April 22 Update, which caused .doc
and .docx files to open in Word2003; or it might have happened the
other day when I used normal.dotm for the first time after I got the
Paste Unformatted macro, or it might have happened well before then.

(I also found that if Insert Symbol is set to a font instead of to
(normal font) when creating a shortcut, then it becomes a shortcut for
inserting that character in that font; and that when I went to
reassign the same key combination to the same character in (normal
font), it shows up as "Assigned" to [fontname] plus a four-digit code
that is neither an ANSI number nor a Unicode number.)