Accessing another person's contact list via email

[HL]

Microsoft Outlook 2003 (SP2)

I have access to my boss's inbox and on quite a few occassions she asks me
to draft emails on her behalf and then save them in her outbox for her to
send.

Is it possible for me to have access to her contacts via the drop down
addresses list - as previously with Lotus Notes if I would select contacts
from my contact list when it came time for her to send from her inbox, her
computer would not recognise the contact as the information was held on my
computer not hers. We now have Outlook so I was wondering if this problem can
be solved. Maybe if I had access to her contacts list? My IT department said
there is no way to get around this - I will have to copy and past email
addresses. I hope not - this will take a while.

Many thanks!!

 

[Gordon]

Microsoft Outlook 2003 (SP2)

I have access to my boss's inbox and on quite a few occassions she asks me
to draft emails on her behalf and then save them in her outbox for her to
send.

Is it possible for me to have access to her contacts via the drop down
addresses list - as previously with Lotus Notes if I would select contacts
from my contact list when it came time for her to send from her inbox, her
computer would not recognise the contact as the information was held on my
computer not hers. We now have Outlook so I was wondering if this problem
can
be solved. Maybe if I had access to her contacts list? My IT department
said
there is no way to get around this - I will have to copy and past email
addresses. I hope not - this will take a while.

Many thanks!!

Presumably as you have access to your boss's email then you are using
Exchange Server. Ask your IT dept why they have not implemented the Global
Address List, (GAL) then everyone can see all contacts......

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003 or 2007, you can now change the settings for your Exchange account to use Cached Exchange mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[Heather]

Many thanks for yuor help!!

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003 or 2007, you can now change the settings for your Exchange account to use Cached Exchange mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54