"Action captions" - limiting text that appears in the TOC

[Claude Bauer]

It's popular now in business proposals to attach "action captions" to figures and exhibits, i.e., additional text that expands on the figure beyond a short descriptive title. For example

Figure 2-2 Old Dogs Learn New Tricks - With Chewy Bones, dogs of all ages can learn new tricks, jumping higher and faster than ever before

The problem is that everything that follows a caption title when using Word's Insert/Reference/Caption feature appears in the TOC.

In the example above, the text "With Chewy Bones, dogs of all ages can learn new tricks, jumping higher and faster than ever before!" shows up in the TOC, when all I want to appear is the first part: "Figure 2-2 Old Dogs Learn New Tricks" along with a page number

Is there any way around this? So far, I've been putting the "action caption" in a text box next to the automatically inserted figure number and title. This keeps the "action caption" out of the TOC, but involves some extra steps and makes the document more difficult to manage.

Any suggestions

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?Q2xhdWRlIEJhdWVy?=,

It's popular now in business proposals to attach "action captions" to figures and

exhibits, i.e., additional text that expands on the figure beyond a short descriptive
title. For example:

Figure 2-2 Old Dogs Learn New Tricks - With Chewy Bones, dogs of all ages can learn

new tricks, jumping higher and faster than ever before!

The problem is that everything that follows a caption title when using Word's

Insert/Reference/Caption feature appears in the TOC.

In the example above, the text "With Chewy Bones, dogs of all ages can learn new

tricks, jumping higher and faster than ever before!" shows up in the TOC, when all I
want to appear is the first part: "Figure 2-2 Old Dogs Learn New Tricks" along with a
page number.

Is there any way around this? So far, I've been putting the "action caption" in a text

box next to the automatically inserted figure number and title. This keeps the "action
caption" out of the TOC, but involves some extra steps and makes the document more
difficult to manage.I suppose putting the longer, more descriptive text in a separate paragraph won't work?
That would be fastest/easiest, as you could create a separate style and set this as the
following style for the caption style.

You could also try this, but format the separating paragraph as "hidden", so that the
two lines appear to run together.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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[Claude Bauer]

Thanks for the suggestions. How do I go about doing this

You could also try this, but format the separating paragraph as "hidden", so that the

two lines appear to run together.

Will this make both parts appear on the same line?

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?Q2xhdWRlIEJhdWVy?=,

two lines appear to run together.<

Will this make both parts appear on the same line?

It should, as long as hidden text isn't being displayed on-screen (or printed)

Simply select the paragraph mark at the end of the "top" line and Format/Font, activate
"Hidden".

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply in the
newsgroup and not by e-mail