Add Other Peoples Contacts to Global Address List

[msiegert]

I am trying to add an attorneys contact list to the secretaries Global
Address List so she may use it when sending outgoing emails. In other words,
when you go to send a new email and click on the TO: button, the Global
Address List pops up and you can add your own contacts to the list by right
clicking on the Contact book and going to Properties>Outlook Address
Book>Show this folder as an e-mail address book. The Outlook Address Book
tab is not available when the attorney grants permissions to his mailbox and
the secretary adds his mailbox to her folder - even with her set as owner.
The only way I found to do this is to make a copy of the contact list and put
it under her contacts. Is there a way to do this so she does not have to
update both lists? (She has 3 attorneys so it would be keeping up with 6
contact lists.)

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers