Add resources to a running task take 2 ;-)

[Franzi]

Hi,

I am putting together a production plan for our shipyard. Currently there
are two 40m+ projects running.
One has just started, the other one is half way completed.

I have made two project plans and then combined them into a masterplan.

Now I am assigning resources from a seperate file which I use only as
resource pool.
Within this resource pool, I have, for example, a resource called
laminators. At the start of the task of laminating my hullshell I have 5 guys
working. So I have set the max number of units for this resource to 500%.
3 weeks into this task I may employ another 8 guys to speed things up on
this task running.

First question is, within the resource pool, to what do I set the max
resource units? To the maximum of laminators I will eventually have (=1300%)?
This way I will not get a resource overallocation once I assign up to 13
workers, BUT, I would equally not get an overallocation warning if I
accidentally assign more then the 5 laminators which I actually have at the
start to other tasks. The latter can easily happen on aproject with several
hundred tasks.

Second question is, within my project masterplan, how do I best show the
increase of people over the running task?
Currently I have worked around it by splitting the task in two, assigning
500% of the resource laminators to this first part of the task and then
assigning 1300% to the second task of the task. Probably there is amore
elegant way to do this?

Thanks for answers in plain english, I'm still along way from becoming a
project guru ;-)

All the best,

Franziska

 

[Jan De Messemaeker]

Hi,

Go to task usage view
Right-Click on the right part
Click Detail Styles
Left window look for Percent Allocation, select
Click shoiw
In the tilmescale select the appropriate unit for the minor scale.
You can now enter the resource contour as needed.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[Franzi]

Hi Jan,

thanks for your help.

But sorry to say, I feared that kind of answer style and this is why I asked
for a plain english answer in my question ;-)
My questions are written quite specific and I'd think a direct answer to
these would serve me better.

Still I'll try your suggestion, but am afraid I'm not really controlling
what I am doing when I simply follow your clicks.

Anyone else out there?

Regards,

Franzi

 

[Jan De Messemaeker]

Hi,

A plain English answer can't help you if it doesn't point to the Project
methods does it?
If I said you have to enter the work data in the timescaled portion of the
task usage view, is that easier?
Hope this helps,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[Franzi]

No but, if you say to the question

"...> >> > First question is, within the resource pool, to what do I set the
max
Yes set it to the full number of laminators you will eventually have in your
resource pool,

or,

no, do not set it to the full number of people you will eventually have in
your resourcepool but set the value there to xyz.
Then go to the task usage view (which one is that in the German Project? Is
it Vorgang:Einsatz) it would help me along.

For the second question I will try to make use of your answer.

Thanks,

Franzi

 

[Jan De Messemaeker]

Hi Franzi,

1. Sorry I missed the first question. I would indeed set it to the maximum
number available.
2. I would say yes, it's Vorgang:Einsatz. Is it a view with "yellow" cells
to the right?

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[Franzi]

Well, found the "real" solution by accident ;-)

When I doubleclick the resource in the resource pool resource sheet, I can
add several timeframes and set differeing maximum numbers.

That's all I wanted to be able to do.

So, for now, I'm happy.

Nb. Colorcoding of tasks by resources works now fine too.

Have a great weekend,

Franzi

 

[Jan De Messemaeker]

Hi,

I'm glad you're happy.
Still, you haven't even started to get nearer to your original question
which was to have a ontoured assignment to a task...

Greetings,

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf