Add Users in Protect Documents

[Kev @ Hence]

When Protecting Documents an Option is given to make Exceptions for selected
Parts. For these parts one can assign specific users or groups that are
allowed to edit them. The default Group of "Everyone" is available along
with instructions on how to add a new User. However, when I try to add
myself as a user I receive the following message - "Some of the Users you
have entered could not be added to the list because their names could not be
verified"

The User name I am attempting to add is the WinXp login name, the full
computer name (found in system properties) or the user name set within Word
itself under Tools\Options\User Information. None of these names work and I
am perplexed as to what may be needed to satisfy this field.

I'm sure I am missing something obvious as this should be a no-brainer - but
my brain is obviously somewhere else.

Any assistance would be appreciated.

Thanks, Kevin

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?S2V2IEAgSGVuY2U=?=,

Sorry it took so long to respond to this, but the documentation doesn't really
tell us anything, and I had to do some asking around...

You have to have access to an IRM (Rights Management) server in order to use
this feature. Either one on your own network (then you can use domain/user
names) or one on the Internet (Microsoft provides a trial server), in which
case you'd need to use email addresses the people use for Passport, and both
you and they would have had to d/l and install the current IRM client
application.

You will find quite a bit of information about IRM in the Help and online
Help documentation.

When Protecting Documents an Option is given to make Exceptions for selected
Parts. For these parts one can assign specific users or groups that are
allowed to edit them. The default Group of "Everyone" is available along
with instructions on how to add a new User. However, when I try to add
myself as a user I receive the following message - "Some of the Users you
have entered could not be added to the list because their names could not be
verified"

The User name I am attempting to add is the WinXp login name, the full
computer name (found in system properties) or the user name set within Word
itself under Tools\Options\User Information. None of these names work and I
am perplexed as to what may be needed to satisfy this field.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Kev @ Hence]

Thanks Cindy,

I was hoping that it wouldn't involve the IRM (because that's more involved
than this is worth). I had wanted you to say "Kev, you knucklehead - just do
this one simple thing"

Oh well, thanks for your researching this. Your answer was extremely helpful.

Mahalo,

Kevin

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?S2V2IEAgSGVuY2U=?=,

I was hoping that it wouldn't involve the IRM (because that's more involved
than this is worth). I had wanted you to say "Kev, you knucklehead - just do
this one simple thing"

Believe me, I spent quite some time looking for that answer. Unfortunately, it
wasn't there to be found....

Cindy Meister

 

[Philt]

I too have spent many hours searching for a solution to this matter and got a
little further. I found an article that said you needed either an IRM or
Domain Controller. I have a domain controller doing authentication and found
that users in the domain/admin group can add users to the exceptions list. Of
course we cannot add all our users to the domain/admin group, so I am still
searching for how this limitation is set.

 

[Philt]

Problem solved (For me anyway)
I normally create my forms in word and upload them to our sharepoint server
when complete and ready for use(Mistake). I could not get the add users
function to work unless they were a member of the domain/admin group. I was
not going to make my users part of the domain/admin group, so I abandoned
that part of the form and uploaded the form into sharepoint. After opening
the document from sharepoint, will miracles never cease, all the users that
had access to the document library in sharepoint were now in the protect
document users list. I just added the protection back in and all is working
exactly as I wanted in the first place.