Adding a phrase to row headings in split tables in Word

[Allan TFF]

I'm working in a long table that runs over many pages. I know how to repeat
the row headings at the top of each page, but I'd like to repeat the table
name (which is in the first row of the table, so that's easy enough) PLUS the
word 'Continued' on each new page that the table spills onto. Is there a
simple way to acheive this?
And then... how I can I mark the resultant 'This table <continued>'so that
it's in my Table of Contents?
Allan

 

[Suzanne S. Barnhill]

Word doesn't offer any built-in way to accomplish the first task, and I'm
not convinced you really want to do the second.

There is a workaround (proposed by Word MVP Terry Farrell) to get a
"continued" notice in a table, but it's a bit fiddly, and how well it works
depends on how the word "continued" is added (it will be easier, for
example, if it's in parentheses than if it follows an em dash). The trick is
that your table caption must be in a heading row; you then add the notice to
the table caption itself, using a text box or AutoShape (no line, white
fill) to cover it up on the first page of the table. The AutoShape must be
anchored outside the heading row (so that it doesn't also repeat), usually
to a paragraph in the first nonheading row.

As for the TOC, it sounds as if you already have the table heading appearing
in the TOC and just want to add the "continued" pages. This is not going to
be possible (since the repeated heading is an artifact that doesn't actually
appear on those pages), nor is it really advisable. It is the nature of a
TOC to indicate the page where something *starts*. Inclusive pages are
inferred from the starting page of the next item. Moreover, if you add the
continued notice to the table heading, you're not going to be able to
include it in the TOC (because the "continued" part would be included).
You'll have to use a TC field to get it into the TOC. So you may want to
rethink the whole necessity of adding "continued" to the table caption!

 

[Allan TFF]

Thanks for the detailed response, Susan.

Taking up your suggestion to rethink this: The document I'm working on will
be viewed by almost all its users in hard copy. The idea is that, on opening
the document, at a glance some sort of header would immediately tell you what
you're looking at.

If repeating the table header is a clumsy solution, what others might be
possible?

Your point about the TOC is well taken.

 

[Suzanne S. Barnhill]

What some people do is use the page header. This requires that you put the
table is a separate section, but that may be worthwhile if the table is
several pages long. Naturally you do repeat the heading rows on every page,
just not the caption (unless in a header).

If you do use the section approach, format it as "Different first page" and
either leave the First Page Header blank (aside from any page number or
other text that would be there anyway) or put the caption in it (without the
"continued" part). Put the "continued" caption in the Header.

 

[Rrrock L]

There is another trick.
1. Select your table.
2. Uncheck the repeat header row.
3. Insert a row at the very top of your table.
4. If your table has multiple columns, merge that 1st row so that it is only
one column.
5. Take out the borders
6. Enter your table name.
7. Reborder your 2nd row.
8. Select rows 1 and 2.
9. Click on "Table", "Header Rows Repeat".
This will repeat rows 1 & 2 at the top of every page.
Up side to this: you only have to manage the name in one place and not deal
with sectionalizing.
Down side: You will not see the word "Continued".