Adding addresses FROM contacts

[Tracy]

I use a lot of faxes as well as email addresses and once
you type in a fax number in the contacts information, you
then have two entries for that person, one for email, one
for faxes. I have categorized these and view by groups in
contacts but when sending a message to someone and
clicking on the address book icon, there is no way to
group in here and I see all the duplicate entries. I
would like to move the fax contacts into another folder
so that I don't see the fax contacts when selecting a
recipient from my address book.

Thank you in advance to anyone who can help me with this.

Tracy

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

 

[Tracy]

Is there no way to group or move these into a separate
address book foler or something? Then when choosing a
recipient from the address book, the default address list
will be all but the ones I grouped into a fax address
folder or something?

I checked out the link you sent and it doesn't really
seem worth it nor do I feel I should have to purchase
something like this when MS should make the add-in
available to people if they want them to utilize Outlook
and the rest of office properly.

Anyway, thanks again for your time.

-----Original Message-----
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

I use a lot of faxes as well as email addresses and once
you type in a fax number in the contacts information, you
then have two entries for that person, one for email, one
for faxes. I have categorized these and view by groups in
contacts but when sending a message to someone and
clicking on the address book icon, there is no way to
group in here and I see all the duplicate entries. I
would like to move the fax contacts into another folder
so that I don't see the fax contacts when selecting a
recipient from my address book.

Thank you in advance to anyone who can help me with this.

Tracy

.

 

[Russ Valentine [MVP-Outlook]]

You can certainly create separate Contact Records for Fax recipients and put
them in a different Folder if you wish. Beyond that, no.
--
Russ Valentine
[MVP-Outlook]

Is there no way to group or move these into a separate
address book foler or something? Then when choosing a
recipient from the address book, the default address list
will be all but the ones I grouped into a fax address
folder or something?

I checked out the link you sent and it doesn't really
seem worth it nor do I feel I should have to purchase
something like this when MS should make the add-in
available to people if they want them to utilize Outlook
and the rest of office properly.

Anyway, thanks again for your time.

-----Original Message-----
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

I use a lot of faxes as well as email addresses and once
you type in a fax number in the contacts information, you
then have two entries for that person, one for email, one
for faxes. I have categorized these and view by groups in
contacts but when sending a message to someone and
clicking on the address book icon, there is no way to
group in here and I see all the duplicate entries. I
would like to move the fax contacts into another folder
so that I don't see the fax contacts when selecting a
recipient from my address book.

Thank you in advance to anyone who can help me with this.

Tracy

.

 

[Tracy]

Thanks Russ. I tried adding an alpha character in front
of the fax and that certainly hides it, so much so that
when I try to send a fax from an Office document, I can't
find the company in my address listing as it disappears
once you put an alpha character in front of it.

Best bet, move them into a different folder.

Regards,

Tracy

-----Original Message-----
You can certainly create separate Contact Records for Fax recipients and put
them in a different Folder if you wish. Beyond that, no.
--
Russ Valentine
[MVP-Outlook]

Is there no way to group or move these into a separate
address book foler or something? Then when choosing a
recipient from the address book, the default address list
will be all but the ones I grouped into a fax address
folder or something?

I checked out the link you sent and it doesn't really
seem worth it nor do I feel I should have to purchase
something like this when MS should make the add-in
available to people if they want them to utilize Outlook
and the rest of office properly.

Anyway, thanks again for your time.

-----Original Message-----
The standard behavior for the Outlook Address book is

to
display all

electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is

to
store them in a

different field or to disguise them (e.g., precede

them
with an alpha

character) so that Outlook won't recognize them as

phone
numbers.

There are also a number of utilities available that

can
do this for you

automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
I use a lot of faxes as well as email addresses and once
you type in a fax number in the contacts

information,
you

then have two entries for that person, one for

email,
one

for faxes. I have categorized these and view by

groups
in

contacts but when sending a message to someone and
clicking on the address book icon, there is no way to
group in here and I see all the duplicate entries. I
would like to move the fax contacts into another folder
so that I don't see the fax contacts when selecting a
recipient from my address book.

Thank you in advance to anyone who can help me with this.

Tracy


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