Adding cc field to an appointment

[JaneH]

I want to invite people to a meeting so I have created a new meeting request.
I would like to inform their relevant managers so that they are aware their
staff will be away from their desks but not invite them to the meeting. I
think the cc field would be ideal for this but can't find how to add it to
the meeting request.

 

[F.H. Muffman]

I want to invite people to a meeting so I have created a new meeting
request. I would like to inform their relevant managers so that they
are aware their staff will be away from their desks but not invite
them to the meeting. I think the cc field would be ideal for this
but can't find how to add it to the meeting request.

There isn't a cc/Just FYI field for meetings.

If you want to alert the managers and let the invitees know that their
managers know, then add them as optional in the meeting invite and in the
text of the invite, address people individually so they know why they are
getting the invite (which is always a good idea anyways).

If you only want to alert the managers, just drop them an email and let them
know.

Personally, I'd go for the first solution or I'd make sure that managers
require their reportee's to share their calendars with them and just expect
the managers to do their job and know when their employees are going to be
oof. =)

 

[Judy Gleeson \(MVP Outlook\)]

Their managers can look at the people's availability any time they want
using Group Schedules. Maybe they need to be shown how to use this
function.

Drop them a courtesy email if needed (don't they have enough emails
already?).

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal