Adding field in View

[sat]

OL 2002 SP3
Win XP HE SP1
Follow-up microsoft.public.outlook.contacts

Hi,
I use folders and subfolders of the main "CONTACT" folder in OL to
categorize my contacts.

This creates duplicates at times and when searching using the search
feature, while I can see the duplicate entries, I cannot quickly tell in
which sub-folder the contacts in question are.
I am thinking of adding a field in the VIEW that would use the
"InFolder" item available in the "ALL MAIL FIELDS" option, under the Tab
"ALL FIELDS" in the open contact so that it will place the value (name
of folder) in the tab automatically (by default) without having to
search for it.
1) How can I accomplish that?
2) How can I make sure that it becomes the default view for all of my
contacts?
Tx.

 

[Diane Poremsky [MVP]]

That would require a lot of programming. Why not use categories to
categorize the contacts? Use custom views to show/hide them by category.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



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[Brian Tillman]

OL 2002 SP3
Win XP HE SP1
Follow-up microsoft.public.outlook.contacts

Hi,
I use folders and subfolders of the main "CONTACT" folder in OL to
categorize my contacts.

This creates duplicates at times

Why would this be, unless you've deliberately copied the contact item fo
multiple folders?

and when searching using the search
feature, while I can see the duplicate entries, I cannot quickly tell
in which sub-folder the contacts in question are.
I am thinking of adding a field in the VIEW that would use the
"InFolder" item available in the "ALL MAIL FIELDS" option, under the
Tab "ALL FIELDS" in the open contact so that it will place the value
(name of folder) in the tab automatically (by default) without having
to search for it.
1) How can I accomplish that?
2) How can I make sure that it becomes the default view for all of my
contacts?

Sounds to me like you should actually be using _Categories_ and not multiple
folders to manage your contacts.

 

[sat]

Tx for the replies.
I can see that both you and Brian suggest the same thing.
I have thought about implementing it in the past but since I use
synchronizing software with a cell phone and some mishaps have occurred
previously, it just seems risky to have all my contacts in one folder only.
I now have perhaps 1000 contacts and just thinking of going through each
one and assigning it a category gives me a headache.....
Any further comments?

 

[sat]

Please see this http://www.slipstick.com/contacts/oloabcat.htm which
sums up the way I feel about subfolders vs categories.
Looking at the reply I posted to Dianne, any further comments?
I am still wanting to go my way (adding a field) and any suggestions as
how to do it are welcome.
The other option I can use is to just have "All Mail Fields" show up
automatically when clicking the "ALL FILEDS" tab, rather than just
"InFolder".
That should be easier to do?
Any ideas?
Tx,

 

[Diane Poremsky [MVP]]

you only need to assign one contact per category - then group by category
and drag contacts to the category they should be in. You can use ctrl or
shift click to select more than one contact at a time. BTW - this trick
works to make mass changes to a number of fields.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)