Adding Leading Zeros to Paragraph Numbering

[irasiegel1]

I'm using Microsoft Office 2004. (I'll update everything when I
update from Mac OS 10.4.11 to Mac OS 10.6.2.)
In Microsoft Word 11.5.0 I need to number paragraphs with four digit
numbers ranging from 0001 to 9999. Using Format>Bullets and
Numbering>Numbered>Customize>Number style, I can get numbering with
one leading zero. But I need three (3) leading zeros, at least to
start with.
So, is there a way I can do this, other than the obvious way of
manually inserting the zeros.
Thanks.

 

[Peter Jamieson]

I don't think you can do it with the built-in auto numbering, but if you can
ensure that each paragraph starts with a { SEQ } field,

{ SEQ P \#0000 }

should do the trick. But you don't get the same cross-referencing facilities
etc.

 

[irasiegel1]

I don't think you can do it with the built-in auto numbering, but if you can
ensure that each paragraph starts with a { SEQ } field,

{ SEQ P \#0000 }

should do the trick. But you don't get the same cross-referencing facilities
etc.

Thanks, Peter. However, I've never figured out how to use field
codes, and have as much trouble understanding them as I do
understanding Barclay's buying pieces of Lehman Brothers.

 

[Peter Jamieson]

1. Yes, it is much harder to use fields on Mac because the keystrokes Word
uses (e.g. F9) are used by Mac OSX software. The articleby Daiya Mitchell
may be useful:

http://word.mvps.org/mac/fieldsinmacword.html

2. Then, to use this technique, you need to use cmd-F9 to insert the special
field braces {}, type the SEQ P \#0000 inside to give you

{ SEQ P \#0000 }

then edit/copy and save that as you will need it at the beginning of every
paragraph you want to number in your 0000-9999 sequence. You could save it
as an Autotext, assign a keystroke, etc. etc.

Then /do not use/ Word's automatic numbering - format the paragraph how you
want and insert the { SEQ } field at the beginning of each one.

You will need to press the "update fields" to update all the SEQ field
results prior to publishing/printing (I don't think you need the separate
"select all fields" on Mac Word).

If you always need extra stuff at the beginning of every paragraph, e.g. you
need

0001.<tab>your text then you can help maintain consistency using

{ SEQ P \#"0000.<tab>" }

If you need to use different lists, use different list names (e.g.

{ SEQ Q \#"some other format" }

....etc. It's mostly a question of finding the help material on field codes
and applying it.

--
Peter Jamieson
http://tips.pjmsn.me.uk

I don't think you can do it with the built-in auto numbering, but if you
can
ensure that each paragraph starts with a { SEQ } field,

{ SEQ P \#0000 }

should do the trick. But you don't get the same cross-referencing
facilities
etc.

Thanks, Peter. However, I've never figured out how to use field
codes, and have as much trouble understanding them as I do
understanding Barclay's buying pieces of Lehman Brothers.

 

[irasiegel1]

Thanks, Peter. Your instructions are clear, and they work!

Thanks, again.

Ira