Adding Members to a Distribution List

[DeeW]

I am using Outlook 2000 (corporate) and have created a Personal Distribution
List. The members (email addresses) that I would like to add are in the
Contacts folder of another user who has granted permission for me to access.
The Contacts folder is visible in my Folder List, however when I click on Add
Members, I do not have the option to select that Contacts folder.

When I selected the properties for the Contacts folder of the other user, I
did not have the option to make the folder available as an Outlook
Addressbook. However, this option (on the Outlook Addressbook tab) is
available when I select the properties of a Contacts folder in the Public
Folders.

Is it possible to Add Members from another user's Contacts folder that I
have been granted permission? Thanks.

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

Whether contacts added from that address list will work in a personal DL is another matter. You'll just have to try it and see.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[DeeW]

This worked and I was able to create a Distribution List. Thanks for your help.