adding records to a database file

[paulamcndix]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)

How do I add additional records, not additional fields, to a merge-able database file?

 

[CyberTaz]

There's no way to answer that question effectively without knowing what the
"merge-able database file" happens to be... Is it an Excel workbook, a Word
table, a text file???

The most appropriate approach would be to open the file with it's parent
application & use the tools of that program to edit the records. The
alternative would be to use a compatible program that's capable of opening
the file for editing. Unless it's a text file or a Word you can't use Word
to edit the record content.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[David]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)

How do I add additional records, not additional fields, to a merge-able
database file?

Rather than explain it, I suggest you just use the word help file which
will lead you through the process step by step

David

 

[John McGhie]

I would say the same as David. But since that is such an obvious answer,
maybe I am missing something and not understanding your question?

What, exactly, do you mean by a "merge-able database file"?

Cheers

Rather than explain it, I suggest you just use the word help file which
will lead you through the process step by step

David

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[Jim Gordon MVP]

Hi,

I bet this person is using a Word document as the data source. If so,
then they can use the database toolbar View > Toolbars > Database and
click the Database button on the toolbar.

If the data source is something other than a Word document they will
have to use the application that created the data source to edit the
data table.

-Jim

I would say the same as David. But since that is such an obvious answer,
maybe I am missing something and not understanding your question?

What, exactly, do you mean by a "merge-able database file"?

Cheers

--
Jim Gordon
Mac MVP


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[David]

Hi,

I bet this person is using a Word document as the data source. If so,
then they can use the database toolbar View > Toolbars > Database and
click the Database button on the toolbar.

If the data source is something other than a Word document they will
have to use the application that created the data source to edit the
data table.

-Jim

From the Word help file, search on 'add records' and you get...

Add new data records
Before you can add or change records stored in a Microsoft Word table,
you must first open the main data merge document associated with the
data source.
1. On the Tools menu, click Data Merge Manager.
2. Click Get Data under Data Source, and then click Open Data Source.
Locate the file you want to use as your data source.
3. Click Edit Data Source under Data Source to display the data source
in the Data Form dialog box.
4. Click Add New.
5. Type the information for each field, and then press RETURN.
If no information exists for a particular field, press RETURN to skip
the field. Do not type spaces in the box6. Repeat steps 4 and 5 for each
new record.
7. When you finish adding records, click View Source, and then click
Save on the Standard toolbar

David