adding sequential numbers within text

[Sarge]

hello,

i've begun writing my PhD thesis (chemistry) and need to add sequential
numbers throughout the text as i refer to molecules.

example:

....and the reaction of compound 1 with compound 2 gave 3 in high yields. The
mixture of 4 and 5 produced 6...

if during editing i rewrite the paragraph to:

....The mixture of 4 and 5 produced 6. And the reaction of compound 1 with
compound 2 gave 3 in high yields...

you can see how the compound numbers are no longer sequential in the
document, as they must be (first one must always be 1).

so, if there a way for word to insert and track numbers (they have to be in
bold-face type) and keep them in order if i move them around during editing
(like when footnotes are moved)?

thanks,

sarge

 

[matt neuburg]

hello,

i've begun writing my PhD thesis (chemistry) and need to add sequential
numbers throughout the text as i refer to molecules.

example:

...and the reaction of compound 1 with compound 2 gave 3 in high yields. The
mixture of 4 and 5 produced 6...

if during editing i rewrite the paragraph to:

...The mixture of 4 and 5 produced 6. And the reaction of compound 1 with
compound 2 gave 3 in high yields...

you can see how the compound numbers are no longer sequential in the
document, as they must be (first one must always be 1).

so, if there a way for word to insert and track numbers (they have to be in
bold-face type) and keep them in order if i move them around during editing
(like when footnotes are moved)?

Sure, just use a seq field. m.

 

[John McGhie [MVP - Word and Word Macintosh]]

Matt is correct, SEQ fields will do the job.

However, I prefer to use the newer LISTNUM fields. These do the same thing,
but they are more flexible, and more importantly, they update automatically:
with SEQ fields you have to keep remembering to update them.

Search the Word help for the topic "Field codes: ListNum field" for an
explanation.

Use { LISTNUM NumberDefault \l 7 } to get a single number with a period
after it. Sorry: there is no way to get rid of the period!

Cheers

hello,

i've begun writing my PhD thesis (chemistry) and need to add sequential
numbers throughout the text as i refer to molecules.

example:

...and the reaction of compound 1 with compound 2 gave 3 in high yields. The

mixture of 4 and 5 produced 6...

if during editing i rewrite the paragraph to:

...The mixture of 4 and 5 produced 6. And the reaction of compound 1 with

compound 2 gave 3 in high yields...

you can see how the compound numbers are no longer sequential in the
document, as they must be (first one must always be 1).

so, if there a way for word to insert and track numbers (they have to be in
bold-face type) and keep them in order if i move them around during editing
(like when footnotes are moved)?

thanks,

sarge

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[John McGhie [MVP - Word and Word Macintosh]]

{Oooops...} Apparently there *is* a way to get rid of the trailing period
in a LISTNUM field.

There's an article about it here:
http://www.word.mvps.org/FAQs/Numbering/AutonumSeparator.htm

Written by some idiot named McGhie... {Blush}! I must have written that
around 1999... Which is doubly embarrassing, given that I am the webmaster
for the damned site...

Sorry for the Senior Moment...

Cheers

Matt is correct, SEQ fields will do the job.

However, I prefer to use the newer LISTNUM fields. These do the same thing,
but they are more flexible, and more importantly, they update automatically:
with SEQ fields you have to keep remembering to update them.

Search the Word help for the topic "Field codes: ListNum field" for an
explanation.

Use { LISTNUM NumberDefault \l 7 } to get a single number with a period
after it. Sorry: there is no way to get rid of the period!

Cheers

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Klaus Linke]

Maybe cross references would be another option?
(i.e. bookmark compound X the first time it appears, and use cross-references every time it appears thereafter)

With this sort of text, I'd be surprised if the numbers will always be sequential, and will never repeat.

Regards,
Klaus