Address book confusion

[mdc]

I recently changed my word processor from Word Perfect to
Word (Office 2000) and my mail program from Eudora to
Outlook Express. I need to maintain several address books
with different lists for mail merge and email. I put all
of my address info into OE with multiple categories but I
can only export the entire book, not separate categories.
Should I be using an Access database(s)instead that I can
use for mail merge and email? How? Can I created
multiple address books in Word that I can export to OE?
How? In Word Perfect, I could ceate any number of address
books that I could use at will.

Confusion reigns.

 

[Cindy M -WordMVP-]

Hi Mdc,

Putting it all together, I'd say your best bet would be to
use the full OUTLOOK, rather than Outlook Express to manage
your address books (contact lists).

I recently changed my word processor from Word Perfect to
Word (Office 2000) and my mail program from Eudora to
Outlook Express. I need to maintain several address books
with different lists for mail merge and email. I put all
of my address info into OE with multiple categories but I
can only export the entire book, not separate categories.
Should I be using an Access database(s)instead that I can
use for mail merge and email? How? Can I created
multiple address books in Word that I can export to OE?
How? In Word Perfect, I could ceate any number of address
books that I could use at will.

Confusion reigns.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail

 

[mdc]

Cindy,

Thanks for the suggestion. I'll see if I can figure it
out using Outlook instead.

After many, many years with Word Perfect (since the first
release), I thought everything would go smoother if I
switched to all MS software where possible. May have made
a big mistake!

MDC

 

[Cindy M -WordMVP-]

Hi Mdc,

After many, many years with Word Perfect (since the first
release), I thought everything would go smoother if I
switched to all MS software where possible. May have made
a big mistake!

As far as mail merge and address books are concerned, it's a
very big change, and not necessarily for the better, I'm
afraid. The two applications have very different approaches
to how things are done, and depending on what you want to
accomplish, one could certainly be better than the other.
Just in different areas

I'll see if I can figure it
out using Outlook instead.

Outlook will let you create multiple contact lists, the key
to making them "visible" to mail merge is to be sure to
right-click each you want to use, choose "Properties" and
look for the checkbox that marks the contact list as an
addressbook. If you don't do that, mail merge can't "see"
them.

The other trick to get the most flexibility is to start the
mail merge using OUTLOOK's tools/mail merge command.

For anything else, you'll want to ask in an Outlook newsgroup
to as the experts Most of the regulars here fall into the
"end-user" category when it comes to Outlook.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail