Address Book

[melissa tripp]

Is there any way to sort the address book by last names? When I am sending a
new message and I click the TO: button and then the address book comes up
with the names sorted by first names and I need the sorted by last names, Bc
I have sooo many contacts.

Thanks
Melissa

 

[Russ Valentine [MVP-Outlook]]

No question has been asked nor answer posted more often than this one. Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is "why
won't it sort the way I told it to?" Simple answer. Even though we all know
that our Outlook Address Book is simply a view of our Contacts, Microsoft
did not configure it to abide by the settings we chose for our Contacts.
Instead, they hid the sort settings for the Outlook Address Book where no
one could ever find them. Depending on your version and mail support mode of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service > Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

Note that your options are only to sort by "First, Last" or by "File As." So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that way.

 

[melissa tripp]

How about in Outlook 2007?

No question has been asked nor answer posted more often than this one. Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is "why
won't it sort the way I told it to?" Simple answer. Even though we all know
that our Outlook Address Book is simply a view of our Contacts, Microsoft
did not configure it to abide by the settings we chose for our Contacts.
Instead, they hid the sort settings for the Outlook Address Book where no
one could ever find them. Depending on your version and mail support mode of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service > Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

Note that your options are only to sort by "First, Last" or by "File As." So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that way.





--
Russ Valentine
[MVP-Outlook]

Is there any way to sort the address book by last names? When I am
sending a
new message and I click the TO: button and then the address book comes up
with the names sorted by first names and I need the sorted by last names,
Bc
I have sooo many contacts.

Thanks
Melissa

 

[Russ Valentine [MVP-Outlook]]

I'll trust you to figure it out from the information I already posted. How
hard could that be?
Now you see why you should not post a question without posting your Outlook
version.
--
Russ Valentine
[MVP-Outlook]

How about in Outlook 2007?

No question has been asked nor answer posted more often than this one.
Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is "why
won't it sort the way I told it to?" Simple answer. Even though we all
know
that our Outlook Address Book is simply a view of our Contacts, Microsoft
did not configure it to abide by the settings we chose for our Contacts.
Instead, they hid the sort settings for the Outlook Address Book where no
one could ever find them. Depending on your version and mail support mode
of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service >
Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

Note that your options are only to sort by "First, Last" or by "File As."
So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that
way.





--
Russ Valentine
[MVP-Outlook]

Is there any way to sort the address book by last names? When I am
sending a
new message and I click the TO: button and then the address book comes
up
with the names sorted by first names and I need the sorted by last
names,
Bc
I have sooo many contacts.

Thanks
Melissa

 

[melissa tripp]

ok, ok I am very sorry for not putting the Outlook Version....... Well, the
computer I was inquiring about is Outlook 2003.... I tried what you
suggested and it still is not sorting by last name. Am I doing something
wrong, why won't it work. It is sorting by name... Please help me one more
time..

Thanks
melissa

I'll trust you to figure it out from the information I already posted. How
hard could that be?
Now you see why you should not post a question without posting your Outlook
version.
--
Russ Valentine
[MVP-Outlook]

How about in Outlook 2007?

No question has been asked nor answer posted more often than this one.
Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is "why
won't it sort the way I told it to?" Simple answer. Even though we all
know
that our Outlook Address Book is simply a view of our Contacts, Microsoft
did not configure it to abide by the settings we chose for our Contacts.
Instead, they hid the sort settings for the Outlook Address Book where no
one could ever find them. Depending on your version and mail support mode
of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service >
Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

Note that your options are only to sort by "First, Last" or by "File As."
So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that
way.





--
Russ Valentine
[MVP-Outlook]
Is there any way to sort the address book by last names? When I am
sending a
new message and I click the TO: button and then the address book comes
up
with the names sorted by first names and I need the sorted by last
names,
Bc
I have sooo many contacts.

Thanks
Melissa

 

[Remove ABCD from Email address to reply]

If you go to control panel > mail > data files > Address book > change.
These direction are for 2007 and would be slightly different for other
versions.

--

Neil

ok, ok I am very sorry for not putting the Outlook Version....... Well,
the
computer I was inquiring about is Outlook 2003.... I tried what you
suggested and it still is not sorting by last name. Am I doing something
wrong, why won't it work. It is sorting by name... Please help me one
more
time..

Thanks
melissa

I'll trust you to figure it out from the information I already posted.
How
hard could that be?
Now you see why you should not post a question without posting your
Outlook
version.
--
Russ Valentine
[MVP-Outlook]

How about in Outlook 2007?

:

No question has been asked nor answer posted more often than this one.
Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is
"why
won't it sort the way I told it to?" Simple answer. Even though we all
know
that our Outlook Address Book is simply a view of our Contacts,
Microsoft
did not configure it to abide by the settings we chose for our
Contacts.
Instead, they hid the sort settings for the Outlook Address Book where
no
one could ever find them. Depending on your version and mail support
mode
of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service >
Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

Note that your options are only to sort by "First, Last" or by "File
As."
So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that
way.





--
Russ Valentine
[MVP-Outlook]
message
Is there any way to sort the address book by last names? When I am
sending a
new message and I click the TO: button and then the address book
comes
up
with the names sorted by first names and I need the sorted by last
names,
Bc
I have sooo many contacts.

Thanks
Melissa

 

[Russ Valentine [MVP-Outlook]]

It works. Did you restart Outlook after making the changes?
--
Russ Valentine
[MVP-Outlook]

ok, ok I am very sorry for not putting the Outlook Version....... Well,
the
computer I was inquiring about is Outlook 2003.... I tried what you
suggested and it still is not sorting by last name. Am I doing something
wrong, why won't it work. It is sorting by name... Please help me one
more
time..

Thanks
melissa

I'll trust you to figure it out from the information I already posted.
How
hard could that be?
Now you see why you should not post a question without posting your
Outlook
version.
--
Russ Valentine
[MVP-Outlook]

How about in Outlook 2007?

:

No question has been asked nor answer posted more often than this one.
Post
your Outlook version next time.
The most frequent question asked about the Outlook Address Book is
"why
won't it sort the way I told it to?" Simple answer. Even though we all
know
that our Outlook Address Book is simply a view of our Contacts,
Microsoft
did not configure it to abide by the settings we chose for our
Contacts.
Instead, they hid the sort settings for the Outlook Address Book where
no
one could ever find them. Depending on your version and mail support
mode
of
Outlook, you can sort the Outlook Address Book this way:

98/2000 in Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service >
Click
Properties > Set sort order

98/2000 Internet Mail Only:
Tools menu > Address Book > View menu > Sort by

Outlook 2002/2003:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

Note that your options are only to sort by "First, Last" or by "File
As."
So
if you want your Outlook Address Book to sort by "Last, First," or by
"Company" you must have your Contacts' File As fields configured that
way.





--
Russ Valentine
[MVP-Outlook]
message
Is there any way to sort the address book by last names? When I am
sending a
new message and I click the TO: button and then the address book
comes
up
with the names sorted by first names and I need the sorted by last
names,
Bc
I have sooo many contacts.

Thanks
Melissa