Administrative Project Question

[Brian]

We've been testing the use of admin projects in PWA. We use PWA 2003, SP1.
When a resource submits some time to the administrative plan, we don't see
that the resource manager is getting notified of the submission. Is there a
permission that must be enabled?

Thanks,
Brian

 

[Marc Soester]

Hi Brian,
You will need to check who actually created the Admin Project. I asume that
this user actually received the notification. You can open the Admin Project
and republish the assignment and make the Resource manager the "manager for
these assignement". This will give the resource manager the "update" right to
the project and will notify him if resources have time pending.
You can do this by opening the Admin Project with the resource manager
credentials. Go to Collaborate > republish Assignments. A dialog window will
appear. Click on the "Become the manager for these assignments" and click OK

 

[Marc Soester]

Hi Dredman,

Generally I would assume that they get an e-mail. I would check if they have
amended their e-mail properties which each individual PM can do on their PWA
Homepage. can you please check if they have changed any settings there. That
may explain why they dont receive an e-mail
Hope this helps

 

[Dredman]

Marc,

Thanks for the reply. I appear to have stepped on Brian's message, but it is
at least peripheral to my situation. My apologies to Brian.

I think you misunderstood my problem. The issue is global in my
organization. All the owners of Admin projects receive e-mail notifications
of updates to actual time, they just don't get e-mails for the "Notify
manager of unavailability." I am an administrator for this system and have
looked everywhere I can look for an answer. One issue I do have is that we
have a Novell environment here and must use a pass-through authentication to
Active Directory. This situation appears to have caused other problems, which
makes me wonder if herein lies my problem. Also, although we are using SQL
for Project Server, we are not a SQL shop and have limited expertise. As
before, any advice would be welcome.
Redmo

 

[Gary L. Chefetz [MVP]]

Dreman:

Are the owners administrators?

 

[Dredman]

Gary,

Thanks for your prompt response. The owners of the Administrative projects
are not administrators, but they have a dual role: Resource Manager and
Project Manager.

Redmo

 

[Gary L. Chefetz [MVP]]

I don't believe the system generates an email for planned vacation time.

 

[Marc Soester]

Hi Dredman,

sorry for the misunderstanding. I dont believe that the system actually
sends out an email notification if someone becomes not available.
Generally you will find that Project Server 2003 has limitations in their
approach for timesheet and timesheet management.

I can imagine that you need to put a business process in place, that if
someone goes on holiday or becomes not avialable, that he / she will need to
comunicate this to the team.
Not sure if this helps

 

[Dredman]

Thanks, Marc. I was afraid of that. - Redmo

Hi Dredman,

sorry for the misunderstanding. I dont believe that the system actually
sends out an email notification if someone becomes not available.
Generally you will find that Project Server 2003 has limitations in their
approach for timesheet and timesheet management.

I can imagine that you need to put a business process in place, that if
someone goes on holiday or becomes not avialable, that he / she will need to
comunicate this to the team.
Not sure if this helps

 

[Dredman]

Thanks, Gary. I was afraid of that. - Redmo

I don't believe the system generates an email for planned vacation time.