advanced editing function

[prugelknaben]

i am a part of a workshop project on a weekly basis where i interview
people on stage in a debate. i am asking the questions, and i always
have three people as guests answering my questions.

i have my manuscript with the prepared questions and the prepared
answers on my macbook pro running word.

the questions in this workshop are always the same, but the answers
vary from person to person.

now, every week i get a guest back that has been a part of this before.
this means, when i prepare for the workshop, i have to go back to the
manuscript for that week and manually cut out his answers and paste
them into my script.

what i would like to know is, is there away to automate this? a way to
format my manuscript and the answers?

so, whenever mr. A is a guest in chair 1, i have saved his previous
answers, use some advanced find and replace function so i get his
previous answers into my recent manuscript?

 

[John McGhie]

Let me see: You have a four-column table? The questions are in the
left hand column? Columns 2, 3, and 4 contain the answers for Mr A,
Mr B and Mr C?

So the next time Mr B attends, you take your filled in manuscript from
the time Mr B previously attended, select his column, and copy.

Open your blank manuscript, select Mr B's column, and Paste.

What could be simpler?

If the document is not arranged as a table, do that. If the answers
are not in separate columns do that too

Cheers

i am a part of a workshop project on a weekly basis where i interview
people on stage in a debate. i am asking the questions, and i always
have three people as guests answering my questions.

i have my manuscript with the prepared questions and the prepared
answers on my macbook pro running word.

the questions in this workshop are always the same, but the answers
vary from person to person.

now, every week i get a guest back that has been a part of this before.
this means, when i prepare for the workshop, i have to go back to the
manuscript for that week and manually cut out his answers and paste
them into my script.

what i would like to know is, is there away to automate this? a way to
format my manuscript and the answers?

so, whenever mr. A is a guest in chair 1, i have saved his previous
answers, use some advanced find and replace function so i get his
previous answers into my recent manuscript?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[prugelknaben]

thanks john!
thats a very neat idea, i have to admit. i have tried it out a little
bit, and i might actually go forward with working this way. only
problem i find is that, with a four column table the blocks of text
becomes a very long scroll if the answer and question is a long one. i
am used to having them wide out horizontally while this i a much
narrower almost vertical view. do you understand?

however, thanks a lot, i will definitely experiment with this.

nils

 

[CyberTaz]

Is it feasible to change your page orientation to Landscape... perhaps using
Legal size paper?

 

[prugelknaben]

i already use the full width of the screen as it is, so that wouldnt
make a change i think

 

[Clive Huggan]

Hello Nils,

How about using colour coding ­ for example, you have the words of the
original question in red, answer 1 in blue, answer 2 in violet et seq...

The easiest way to do this would be to have a specific style for each,
rather than manual formatting. Post back if you want more info.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
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