After Sending, Move To

[Tron2008]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel
Email Client: pop

Searched all over and can't find an answer. I send a lot of emails to different clients and use the After Sending, Move To function a lot. First of all, what 'logic' is used to display the list of folders and how can I change them? My list is not sorted in any logical format. Not alphabetical, not by the last folder I selected, not by the way folders are listed in Entourage. Nothing.

And if I click the choose folder option it always defaults to the sent folder and then I have to scroll up all the time. Defaulting at the Inbox would be better if nothing else could be changed!

Wish they were keyboard shortcuts built in. I tried making an Entourage shortcut in System Prefs to After Sending, Move To but that never worked. Even tried different shortcut keys.

Any suggestions on how to bring sense and order to this list would be appreciated! Thanks.

 

[Michel Bintener]

I don't know exactly which sorting order is used for the menu entries, and I
don't believe you can change them manually (the same applies to the default
Sent Items folder), but here's a suggestion: why not use Outgoing mail
rules? These rules apply to outgoing messages, meaning that they act on
messages that have just been sent. For example, you could set up a rule that
automatically moves messages for a specific client to a folder of your
choice. Go to Tools>Rules, Outgoing tab, and see if this procedure does not
save you a lot of time and clicking.

 

[Tron2008]

Thanks for the suggestion, but we're not talking about one or two folders. There are about 20, so making a rule as a band-aid isn't something I'd like to do long term. Plus, when I add a new folder I need to remember to make a new rule.

To me it seems like the Mac Office products are kind of like the 'OK, guess we HAVE to make something for our competing OS' and not really developed in the same way as their core line for Windows. I use both OS's for business so I have a right to vent a bit! ;-)

 

[Diane Ross]

It's easier for me to organize incoming mail into folders. If I need to see
a reply to a client, I use the link at the top of the message "show reply."

To get to deeply nested folders, you can drag the folder to Favorites bar in
Entourage 2008.

I create root folders using a broad category, then I create subfolders that
fit in that category. Often the rule will move the mail to the top root
folder then I manually move the message to a subfolder. For work messages,
incoming messages are too various and always changing so a rule to move to a
specific subfolder doesn't work out. However some mail types like messages
from mailing lists can all to their own subfolders because they never vary.

For example:

Mailing Lists:
Entourage talk
You talk
Mac-L list

To make them sort not by alphabetical order, you can add space(s) or other
symbols like the * or € in front of the name to make a list sort like you
want.

See this page for Inbox views: (discusses how you can use custom views to
help manage messages plus it shows default views and how your account sets
the folder list)

<http://www.entourage.mvps.org/faq_topic/inbox.html>

If you post a screenshot showing your folders, it might help us get a better
idea of what your setup is like.

You can post a screenshot link using a service like ImageShack. ImageShack
is an easy-to-use free media hosting service. It can be used to upload
images. Registration is not required in order to upload files.

ImageShack® - Image Hosting <http://imageshack.us/>

How To Post Screen Shots To Newsgroups

1. On your keyboard, press Command-Shift-4.
2. On your keyboard, press the space bar.
3. Click the window you want. A picture file will appear on the desktop.
4. Go to http://imageshack.us/.
5. Click Browse, then navigate to and select the picture file.
6. Click "host it!".
7. Paste the "Show image to friends" URL in a newsgroup message.

 

[Tron2008]

At first when I was reading your reply I had no clue as to how that had anything to do with my original question. Then I read my message and see where the disconnect may be.

It's the list in the "After Sending, Move To" menu. That is the jumbled list of folders I was referring to. Sorry about that. ;-)

Now, I did actually figure out how this list gets populated, which brings up another issue. It's populated by recent activity from what I can see. For example, if I move a message to a folder named, let's say, Support, that folder then appears at the top of the Move To list. Actually, always second under Sent Items which seems to never move from the top of the list. If I have activities in different folders then that makes those start at the top (pushing others down until off the list).

I guess I'll have to live with this, but that other issue I have is the fact I have subfolders that have the same name, like Hosting - Customers, Pet Food - Customers, etc... So when I see the Move To list I don't know which 'customers' it's for. I'm pretty @n@l about folders and structure so I already have a lot of nested folders and do the tilde or other character tricks to move folders a bit out of sequence!

Unfortunately, I'm old school development where your applications should be developed around the users' needs and not where your users have to modify their needs all the time. Don't get me started around the Rules either! Unless it's changed recently, I don't know why I can't use quotes " " in a rule to ONLY use the characters in the quotes for filtering (i.e., "@ss" filters on just that exact pattern and not password, assistant, etc...)

Thanks again for everyone's suggestions. Have to keep walking the three-legged dog I guess.

 

[Diane Ross]

LOL!!! Gotcha now...

It is practically worthless. There are two ways to get around this.

1) drag a root folder or the most favorite folders to the favorites bar.

2) use script File Msgs in Folder By: Allen Watson

With one or more messages selected, this lets you type in a few characters
of a folder's name and moves the messages to that folder. If the match is
inconclusive, it presents a listing of the folders with the first match
selected and lets you select the one you want. Remembers last folder picked
for fast repeat operations. Shortcut assigned: Cmd-Shift-M, and typing the
folder name, will accomplish ALMOST the same thing, and about in the same
time.)

<http://tinyurl.com/6brn6c>

Hope this tickles your fancy.