Allow editing in a protected document

[pulido.joe]

Hi:

I'm working on several new templates for my company. We want to set up
the documents so that people can edit certain parts of the document,
but not the entire document. This helps insure that documents maintain
a uniform look.

In Microsoft Office Word 2003 for the PC, I can go to

Tools--> Protect Document. This opens up the Protect Document
taskpane. From this task pane, I can select "No changes" allowed in
the document, with the exception areas that I've hilighted and
designated.

In addition, I have the exception areas I want people to type in
clearly marked with macrobuttons (these buttons say things like "TYPE
NAME HERE"). The advantage to the macrobuttons is that you can type in
them and they disappear. With the text box form fields, if you tab
through a document it's way too easy shift tab back and then type over
everything you've written in the field. This is unacceptable
considering that parts of the documents I've created may have pages of
information.

The macrobutton, protect document process outlined above works great on
Office Word 2003 for the PC. Users can only edit the parts of the
document I've designated, and nothing else.

Not so for the Mac version. I've done my best to determine if the Mac
version of Office has the capability to only protect parts of a
document, but I can't find the right button in the toolbar. Also, I
don't want to replace the macrobuttons with text box form fields since
they are inconvenient for adding large amounts of text to a document.

Is there a way to get the Mac templates to perform like they perform on
the PC?

Please let me know.

 

[CyberTaz]

Hello -

What you are looking for is there & it relies on Sectioning the doc just
like in the PC version. It's presented in a different way, though.

When you go to Tools>Protect Document, click the option for Forms which will
activate the Sections button. Clicking the Sections button call a dialog
that lists the sections by number where you can uncheck the sections that
are to be left unprotected.

HTH |:>)
Bob Jones
[MVP] Office:Mac