Alphabetizing

[Fay Zeller]

I need to take reservations for an event & note the # of people attending.
Therefore
1. Jane Smith
2. Edgar Guest
3. Joe Jones
4. Bob Able
5.Jennifer Boyer
6. David Hall
7. Bill Williams

After the list is complete I need to alphabetize, as going through a list of
200 people when they arrive takes too much time.
when I use the sorter it doesn't work because of the numbers, probably.
How can I alphabetize this list?.

 

[Opinicus]

I need to take reservations for an event & note the # of people attending.
Therefore
1. Jane Smith
2. Edgar Guest
3. Joe Jones
4. Bob Able
5.Jennifer Boyer
6. David Hall
7. Bill Williams
After the list is complete I need to alphabetize, as going through a list of
200 people when they arrive takes too much time.
when I use the sorter it doesn't work because of the numbers, probably.
How can I alphabetize this list?.

I would use a table with three columns and 200 rows. The first column
would be for the number, the second column for the first name, and the
third column for the surname. One the table is created, you'd be able
to sort on whatever columns you want.

If you already have such a list, you could convert it to table format
by replacing all blank spaces with tab marks (^t) and then convert.
(Highlight the list, type alt-A, v, x.) If you have any entries with
more than two names in them there would be problems with this method
of course.

 

[Graham Mayor]

If you have manually typed the numbers and the names are simple forename and
surname with each row as a new paragraph as in the example (and hopefully
all with the same format - as no 5 has a missing space between the period
and the forename) then the following macro will sort the list by surname and
renumber in the new order


Dim i As Long
ActiveDocument.Range.Select
WordBasic.TextToTable ConvertFrom:=3, _
InitialColWidth:=wdAutoPosition, _
format:=0, Apply:=1184, AutoFit:=0, _
SetDefault:=0, Word8:=0, Style:="Table Grid"
Selection.Sort ExcludeHeader:=False, FieldNumber:="Column 3", _
SortFieldType:=wdSortFieldAlphanumeric,
SortOrder:=wdSortOrderAscending, _
FieldNumber2:="Column 2",
SortFieldType2:=wdSortFieldAlphanumeric, _
SortOrder2:=wdSortOrderAscending, FieldNumber3:="",
SortFieldType3:= _
wdSortFieldAlphanumeric, SortOrder3:=wdSortOrderAscending,
Separator:= _
wdSortSeparateByCommas, SortColumn:=False, CaseSensitive:=False,
_
LanguageID:=wdEnglishUK, SubFieldNumber:="Paragraphs",
SubFieldNumber2:= _
"Paragraphs", SubFieldNumber3:="Paragraphs"
With ActiveDocument.Tables(1)
.Columns(1).Delete
.Rows.ConvertToText Separator:=" "
End With
With ActiveDocument
For i = 1 To .Paragraphs.Count
If Len(.Paragraphs(i).Range) > 2 Then
.Paragraphs(i).Range.InsertBefore i & ". "
End If
Next i
End With

http://www.gmayor.com/installing_macro.htm


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Suzanne S. Barnhill]

There will be no problem with the numbers if you have used auto numbering
rather than typed the numbers. The hitch is that, by default, Word will sort
on the first name. To sort on the last name, in the Sort dialog, click
Options. Under "Separate fields at," choose "Other" and type a space in the
box, then click OK. You will now have a choice of Word 1 and Word 2. Sort on
Word 2. If any of the names have more than first name and last name, you
will need to do some work to make them conform. Replace the space between a
first name and middle initial or the two parts of a double first name with a
nonbreaking space (Ctrl+Shift+Spacebar), and Word will see them as one word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Fay Zeller]

Thanks to you all--Opinicus, Graham & Suzanne. I will try your suggestions.
They seem relatively easy, except Graham's, as I never really got into
macros.
But I hope to find the time to learn it one of these days or years.
Regards, Fay

 

[Graham Mayor]

Actually mine is easiest of all, because I have done the work for you.
You don't have to learn anything.
All you have to do is copy and paste - see
http://www.gmayor.com/installing_macro.htm