An easy way to move parts of a document around?

[Joe Williams]

Hi--

I am working on a simple book, so simple that it only needs a table of
contents and a lot of short chapters. My short chapters are written
in body text and the chapter titles are in Heading 1 text (Word 2003).
I would like to be able to experiment with different orders for my
chapters. What I would really like to do is go to my Table of
Contents and drag chapter three to just after chapter eight, etc.
That kind of thing. I know I can do it by cutting chapter three and
then pasting it after chapter eight, but is there an easier way? I'd
like to rearrange all the chapters a dozen ways in about a minute and
a half; that's what I'd like to do because that's the kind of guy I
am. Essentially, what I want to know is if there is way to move
around defined portions of a text without actually cutting and pasting
them?

Thanks for any thoughts!
Joe

 

[Jezebel]

Experiment with Outline mode (on the View menu). That's precisely what it's
for.

 

[Greg Maxey]

See:
http://word.mvps.org/FAQs/Formatting/UsingOLView.htm

 

[Joe Williams]

I am discovering the wonders of using Outline View to move around
small segments of a large document. However, inevitably one answer
raises new questions. I have been able to move my tiny chapters in
Outline View. However, when I go back to Normal View and update my
Table of Contents, I notice that the breaks I inserted between
chapters is gone and they all run together. I originally added Page
Breaks to start the next chapter on a new page, but when I move things
around in the Outline View, the page breaks seem to get lost somewhere
along the line--am I doing something wrong? (I'm also curious about
the Plus signs (+) and the dashes (-) that appear beside my chapter
titles when I move to Outline view).

Though I am clearly untrained, I like to believe I am trainable.

 

[Dayo Mitchell]

If you click on a plus, it will expand the text underneath your heading. A
dash tells you there is no text underneath your heading to be expanded.

Instead of using Manual Page Breaks, format your Heading 1 style with Page
Break Before. Then it will always get carried with the chapter heading.
Delete the existing page breaks (you can use Find and Replace, even, if you
have lots).

By the way, a new trick I learned recently--you can select a heading in
Outline View and WordCount the chapter.

DM

 

[Word Heretic]

G'day (e-mail address removed) (Joe Williams),

The best way to implement page breaks is to set the paragraph
formatting of the para to start the new page to start on a new page.

The + indicates there are sub-headings in a collapsed state below the
heading.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


Joe Williams reckoned:

 

[Robert M. Franz]

Hi Joe

I am discovering the wonders of using Outline View to move around
small segments of a large document. However, inevitably one answer
raises new questions. I have been able to move my tiny chapters in
Outline View. However, when I go back to Normal View and update my
Table of Contents, I notice that the breaks I inserted between
chapters is gone and they all run together. I originally added Page
Breaks to start the next chapter on a new page, but when I move things
around in the Outline View, the page breaks seem to get lost somewhere
along the line--am I doing something wrong?

Yes (and the page breaks will most probably be anywhere in your document
now. You can find and delete them all with edit/replace.

Maybe you'd be interested to read up the following article:

Creating a Template (Part II, by John McGhie)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

Good luck
..bob