P
Paul Brown
Hi all you good folk who have helped out in the past.
I have done the right thing and trawled through the available wisdom
in the user groups on Appendix section numbering (incl. Shauna Kelly
et al.'s contributions), and typed up the state of affairs as a user
guide to others in my office (which I include as the body of the
post).
I find that there are some difficult bugs to find workarounds for -
please could someone indicate how they managed to overcome these in
the past
:: MS-Word 97 SR-2
-----Original Message-----
From: PB
Sent: Wednesday, 21 January, 2004 3:15 PM
To: KvZ, BL, DP, KB
Subject: Section Numbering in Appendices
I have made some progress on solving this problem, as per Sec. A.1.4
limited functionality does work correctly.
There are four warnings and workarounds up front - I may get a fully
functional version going with feedback from people at Microsoft.
<< File: How to setup Appendix Section Numbering.Doc >>
--------------------------------------------------------------
APPENDIX A : USABILITY ISSUES WITH APPENDIX SECTION NUMBERS
Sorry folks, we are stuck with MS-Word 97 and unless I am otherwise
informed by a Word MVP or other proficient person, these are the
constraints we are working within.
You should familiarise yourselves with the four warnings and
workarounds in Sec. A.1.1 to A.1.4 (the first of many versions of
these) and also take note of the items marked “MS-WORD BUG
:” .
A.1 DUMMY SECTION
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
A.2 CAVEATS AND WORKAROUNDS
A.1.1 TABLE OF CONTENTS FORMATTING
You will have noticed that the Bold, Capitalisation and Indent levels
should be changed to the same as those for Heading levels 1-4. I
don’t know how to change these currently. I could give
instructions as to manually change these then lock the field contents
(which is what I will do in my own docs), but this is not a general
solution for the AMS Doc template.
A.1.2 INCORRECT STARTING NUMBER IN SECTION HEADING NUMBERING
Sometimes the starting number in a sub-section is not one, for example
common errors I got while writing this document were
• B.1.1 was shown as A.1.3
• B.2.1 was shown as A.1.3
• C.2.1 was shown as A.1.3 .
The .3 can be fixed as follows :
1. Position cursor on the section heading
2. [Format [Numbering {Restart Numbering} ]]
A.1.3 LOSS OF SECTION HEADING FORMAT
After the correction in Sec. A.1.2 (above), the section heading
following this may lose all format and number. The only solution I
have for this is to copy the format of a previous heading using the
paintbrush tool.
A.1.4 BUGS IN SECTION HEADING NUMBERING
In consideration of the following bugs in the numbering algorithm that
I have no workaround for,
• A.2.1 became A.1.1
• B.1.1 became A.1.1
• B.2.1 became A.1.1
• C.2.1 became A.1.1
the following is recommended :
Do not go to Section A.2 in App. A, but all sub sections of A.1 are
OK.
Do not go to a third level of sub-section in App. B.1, B.2 &c.
APPENDIX B : SETTING UP APPENDIX SECTION NUMBERING
Typographical note : IMPORTANT TEXT is type-set in bold and uppercase
font, to make it suitable for dissemination of this document both in
Word format and also in straight ASCII emails, &c.
B.1 OVERVIEW
This method works because it “hi-jacks” existing styles
Heading 6 to Heading 9. If you need these heading levels in your
document, you should shift this range down, however you will lose
range in the appendix headings.
Note, if you allocate headings 6-9 for appendix section numbering, you
can only have three levels of heading in an appendix (heading 6 is
used for the A, B, etc.), viz. up to A.1.1.1 .
A.1.1 SECTION HEADING DETAILS
MS-WORD BUG : This should be section B.1.1 .
These settings are based on the AMS document template, where normal
text is 10pt Arial, and section headings 1-5 are all Bold Arial,
starting at 13pt, and decreasing 1pt for each subheading level, to a
minimum of 10pt.
Heading Font
• Heading 6 (A) = 13pt Bold Arial – Leading A,B,C is
suppressed
• Heading 7 (A.1) = 12pt Bold Arial
• Heading 8 (A.1.1) = 11pt Bold Arial
• Heading 9 (A.1.1.1) = 10pt Bold Arial
Heading Tab Stops
• Heading 6 (A) = Tab stop and hanging indent 3½ cm
• Heading 7 (A.1) = Tab stop and hanging indent 1 cm
• Heading 8 (A.1.1) = Tab stop and hanging indent 1½ cm
• Heading 9 (A.1.1.1) = Tab stop and hanging indent 2 cm
A.1.1.1 HEADING PARAGRAPH SPACING
Heading 6-9 all use the following
• Space before paragraph mark = 6pt
• Space after paragraph mark = 6pt
B.2 HOW TO MODIFY SECTION HEADINGS
A.1.1 METHOD
MS-WORD BUG : This should be section B.2.1.
I have introduced this artificial section level to show that there is
an MS-Word bug, as this section should be A.2.1, and the sub-sections
below this have incorrect level 7 reference too.
A.1.1.1 SETTING HEADING CONTENT
Position the cursor on ANY header line then follow the following
sequence. It allows the section heading number for levels 6-9 to be
changed without leaving the Style Modification menu.
Note the strong similarity between headings 7-9. Heading 6 is
slightly different in that it has only one number component, and this
is hidden.
Heading 6
[Format [Style [Modify {Ensure Automatically Update = UNCHECKED}
[Format [Numbering {1 1.1 1.1.1 [Customize
{Level = 6}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Number Style = A}
<<Verify this inserts A into the Number Style field>>
[Font {Colour = Turquoise} [Hidden] ]
{Link Level to style = Heading 6}
{Level = 7}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1>>
{Link Level to style = Heading 7}
{Apply Changes to = This point forward} ]]]]]]]
{Level = 8}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Previous Level Number = Level 7}
<<Verify Number Style field looks like A.1>>
{Add . after 1 in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1.1>>
{Link Level to style = Heading 8}
{Apply Changes to = This point forward} ]]]]]]]
{Level = 9}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Previous Level Number = Level 7}
<<Verify Number Style field looks like A.1>>
{Add . after 1 in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1.1.1>>
{Link Level to style = Heading 9}
{Apply Changes to = This point forward} ]]]]]]]
]]]]]]
A.1.1.2 SETTING HEADING FONT
1. Select the first instance of Heading 6 – 9 in the left
margin.
2. Using either [Format [Font]] or the Formatting Toolbar ensure the
following are set
• Heading 6 (A) = 13pt Bold Arial – Leading A,B,C is
suppressed
• Heading 7 (A.1) = 12pt Bold Arial
• Heading 8 (A.1.1) = 11pt Bold Arial
• Heading 9 (A.1.1.1) = 10pt Bold Arial
3. Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.1, Sec. A.1.1.2 and Sec. A.1.1.3.
A.1.1.3 HEADING TAB STOPS
1. For Heading levels 6 – 9 selected in the left margin, repeat
step 2.
2. Drag the hanging indent and first tab stop markers to the following
positions
• Heading 6 (A) = Tab stop and hanging indent 3½ cm
• Heading 7 (A.1) = Tab stop and hanging indent 1 cm
• Heading 8 (A.1.1) = Tab stop and hanging indent 1½ cm
• Heading 9 (A.1.1.1) = Tab stop and hanging indent 2 cm
3. Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.2 and Sec. A.1.1.3.
A.1.1.4 HEADING PARAGRAPH SPACING
1. For Heading levels 6 – 9 selected in the left margin, repeat
step 2.
2. Set the paragraph space before and space after as follows
[Format [Paragraph {Before = 6} {After = 6} ]] .
Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.2 and Sec. A.1.1.3.
A.1.1.5 SAVING SECTION HEADING FONT /TABS /PARAGRAPH SPACING
1. Select the FIRST heading level 6 line in the left margin.
2. Type Ctrl B to toggle the bold state of the heading (bold will be
off).
3. Type Ctrl B to toggle the bold state of the heading (bold will be
ON).
4. Reselect Heading 6 in the style box, to the left of the font style
and font size
boxes (Formatting Toolbar) (? Which [Formatting] menu option accesses
this ?).
5. Check {Update the style to reflect recent changes}
Repeat for heading levels 7-9.
A.1.1.6 FIXING A DAMAGED SECTION HEADING
Sometimes a heading format is altered. There are two methods to
correct this :
1. Try re-selecting the heading type. If the widget containing the
prompt to “Update the style to reflect recent changes”
appears, ONLY ATTEMPT TO {REAPPLY STYLE FORMATTING}, under no
circumstances update the style.
2. A safer method to correct an incorrect heading style is to copy the
format from one of the previous headings using the paintbrush tool.
APPENDIX C : REFERRING TO APPENDIX SECTION NUMBERS
C.1 DUMMY SECTION
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
C.2 OVERVIEW
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
A.1.1 DUMMY SECTION
MS-WORD BUG : This should be section C.2.1.
A.1.2 REFERENCING AN APPENDIX SECTION
MS-WORD BUG : This should be section C.2.2.
There is nothing different in the method to refer to say Sec. A.1.1 ,
the normal method of
[Insert [Reference {Reference Type = Heading}
{Insert Reference To = Heading Number (no context)} ]]
works. However, note that due to the MS-Word errors indicated above,
A.1.1 appears more than once in the list.
This was moved from the front of the Doc.
TABLE OF CONTENTS
APPENDIX A : USABILITY ISSUES WITH APPENDIX SECTION NUMBERS 3
A.1 DUMMY SECTION 3
A.2 CAVEATS AND WORKAROUNDS 3
A.1.1 TABLE OF CONTENTS FORMATTING 3
A.1.2 INCORRECT STARTING NUMBER IN SECTION HEADING NUMBERING 3
A.1.3 LOSS OF SECTION HEADING FORMAT 3
A.1.4 BUGS IN SECTION HEADING NUMBERING 3
APPENDIX B : SETTING UP APPENDIX SECTION NUMBERING 4
B.1 OVERVIEW 4
A.1.1 SECTION HEADING DETAILS 4
A.1.1.1 HEADING PARAGRAPH SPACING 4
B.2 HOW TO MODIFY SECTION HEADINGS 4
A.1.1 METHOD 4
A.1.1.1 SETTING HEADING CONTENT 4
A.1.1.2 SETTING HEADING FONT 6
A.1.1.3 HEADING TAB STOPS 6
A.1.1.4 HEADING PARAGRAPH SPACING 6
A.1.1.5 SAVING SECTION HEADING FONT /TABS /PARAGRAPH SPACING 6
A.1.1.6 FIXING A DAMAGED SECTION HEADING 6
APPENDIX C : REFERRING TO APPENDIX SECTION NUMBERS 8
C.1 DUMMY SECTION 8
C.2 OVERVIEW 8
A.1.1 DUMMY SECTION 8
A.1.2 REFERENCING AN APPENDIX SECTION 8
I have done the right thing and trawled through the available wisdom
in the user groups on Appendix section numbering (incl. Shauna Kelly
et al.'s contributions), and typed up the state of affairs as a user
guide to others in my office (which I include as the body of the
post).
I find that there are some difficult bugs to find workarounds for -
please could someone indicate how they managed to overcome these in
the past
:: MS-Word 97 SR-2
-----Original Message-----
From: PB
Sent: Wednesday, 21 January, 2004 3:15 PM
To: KvZ, BL, DP, KB
Subject: Section Numbering in Appendices
I have made some progress on solving this problem, as per Sec. A.1.4
limited functionality does work correctly.
There are four warnings and workarounds up front - I may get a fully
functional version going with feedback from people at Microsoft.
<< File: How to setup Appendix Section Numbering.Doc >>
--------------------------------------------------------------
APPENDIX A : USABILITY ISSUES WITH APPENDIX SECTION NUMBERS
Sorry folks, we are stuck with MS-Word 97 and unless I am otherwise
informed by a Word MVP or other proficient person, these are the
constraints we are working within.
You should familiarise yourselves with the four warnings and
workarounds in Sec. A.1.1 to A.1.4 (the first of many versions of
these) and also take note of the items marked “MS-WORD BUG
:” .
A.1 DUMMY SECTION
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
A.2 CAVEATS AND WORKAROUNDS
A.1.1 TABLE OF CONTENTS FORMATTING
You will have noticed that the Bold, Capitalisation and Indent levels
should be changed to the same as those for Heading levels 1-4. I
don’t know how to change these currently. I could give
instructions as to manually change these then lock the field contents
(which is what I will do in my own docs), but this is not a general
solution for the AMS Doc template.
A.1.2 INCORRECT STARTING NUMBER IN SECTION HEADING NUMBERING
Sometimes the starting number in a sub-section is not one, for example
common errors I got while writing this document were
• B.1.1 was shown as A.1.3
• B.2.1 was shown as A.1.3
• C.2.1 was shown as A.1.3 .
The .3 can be fixed as follows :
1. Position cursor on the section heading
2. [Format [Numbering {Restart Numbering} ]]
A.1.3 LOSS OF SECTION HEADING FORMAT
After the correction in Sec. A.1.2 (above), the section heading
following this may lose all format and number. The only solution I
have for this is to copy the format of a previous heading using the
paintbrush tool.
A.1.4 BUGS IN SECTION HEADING NUMBERING
In consideration of the following bugs in the numbering algorithm that
I have no workaround for,
• A.2.1 became A.1.1
• B.1.1 became A.1.1
• B.2.1 became A.1.1
• C.2.1 became A.1.1
the following is recommended :
Do not go to Section A.2 in App. A, but all sub sections of A.1 are
OK.
Do not go to a third level of sub-section in App. B.1, B.2 &c.
APPENDIX B : SETTING UP APPENDIX SECTION NUMBERING
Typographical note : IMPORTANT TEXT is type-set in bold and uppercase
font, to make it suitable for dissemination of this document both in
Word format and also in straight ASCII emails, &c.
B.1 OVERVIEW
This method works because it “hi-jacks” existing styles
Heading 6 to Heading 9. If you need these heading levels in your
document, you should shift this range down, however you will lose
range in the appendix headings.
Note, if you allocate headings 6-9 for appendix section numbering, you
can only have three levels of heading in an appendix (heading 6 is
used for the A, B, etc.), viz. up to A.1.1.1 .
A.1.1 SECTION HEADING DETAILS
MS-WORD BUG : This should be section B.1.1 .
These settings are based on the AMS document template, where normal
text is 10pt Arial, and section headings 1-5 are all Bold Arial,
starting at 13pt, and decreasing 1pt for each subheading level, to a
minimum of 10pt.
Heading Font
• Heading 6 (A) = 13pt Bold Arial – Leading A,B,C is
suppressed
• Heading 7 (A.1) = 12pt Bold Arial
• Heading 8 (A.1.1) = 11pt Bold Arial
• Heading 9 (A.1.1.1) = 10pt Bold Arial
Heading Tab Stops
• Heading 6 (A) = Tab stop and hanging indent 3½ cm
• Heading 7 (A.1) = Tab stop and hanging indent 1 cm
• Heading 8 (A.1.1) = Tab stop and hanging indent 1½ cm
• Heading 9 (A.1.1.1) = Tab stop and hanging indent 2 cm
A.1.1.1 HEADING PARAGRAPH SPACING
Heading 6-9 all use the following
• Space before paragraph mark = 6pt
• Space after paragraph mark = 6pt
B.2 HOW TO MODIFY SECTION HEADINGS
A.1.1 METHOD
MS-WORD BUG : This should be section B.2.1.
I have introduced this artificial section level to show that there is
an MS-Word bug, as this section should be A.2.1, and the sub-sections
below this have incorrect level 7 reference too.
A.1.1.1 SETTING HEADING CONTENT
Position the cursor on ANY header line then follow the following
sequence. It allows the section heading number for levels 6-9 to be
changed without leaving the Style Modification menu.
Note the strong similarity between headings 7-9. Heading 6 is
slightly different in that it has only one number component, and this
is hidden.
Heading 6
[Format [Style [Modify {Ensure Automatically Update = UNCHECKED}
[Format [Numbering {1 1.1 1.1.1 [Customize
{Level = 6}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Number Style = A}
<<Verify this inserts A into the Number Style field>>
[Font {Colour = Turquoise} [Hidden] ]
{Link Level to style = Heading 6}
{Level = 7}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1>>
{Link Level to style = Heading 7}
{Apply Changes to = This point forward} ]]]]]]]
{Level = 8}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Previous Level Number = Level 7}
<<Verify Number Style field looks like A.1>>
{Add . after 1 in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1.1>>
{Link Level to style = Heading 8}
{Apply Changes to = This point forward} ]]]]]]]
{Level = 9}
------------------------
{Number Style = Delete all - Go to end and backspace all of
them}
{Previous Level Number = Level 6}
<<Verify this inserts A into the Number Style field>>
<<Confirm Start At = 1 for this and all future operations>>
{Add . after A in Number Style field}
{Previous Level Number = Level 7}
<<Verify Number Style field looks like A.1>>
{Add . after 1 in Number Style field}
{Number Style = 1}
<<Verify Number Style field looks like A.1.1.1>>
{Link Level to style = Heading 9}
{Apply Changes to = This point forward} ]]]]]]]
]]]]]]
A.1.1.2 SETTING HEADING FONT
1. Select the first instance of Heading 6 – 9 in the left
margin.
2. Using either [Format [Font]] or the Formatting Toolbar ensure the
following are set
• Heading 6 (A) = 13pt Bold Arial – Leading A,B,C is
suppressed
• Heading 7 (A.1) = 12pt Bold Arial
• Heading 8 (A.1.1) = 11pt Bold Arial
• Heading 9 (A.1.1.1) = 10pt Bold Arial
3. Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.1, Sec. A.1.1.2 and Sec. A.1.1.3.
A.1.1.3 HEADING TAB STOPS
1. For Heading levels 6 – 9 selected in the left margin, repeat
step 2.
2. Drag the hanging indent and first tab stop markers to the following
positions
• Heading 6 (A) = Tab stop and hanging indent 3½ cm
• Heading 7 (A.1) = Tab stop and hanging indent 1 cm
• Heading 8 (A.1.1) = Tab stop and hanging indent 1½ cm
• Heading 9 (A.1.1.1) = Tab stop and hanging indent 2 cm
3. Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.2 and Sec. A.1.1.3.
A.1.1.4 HEADING PARAGRAPH SPACING
1. For Heading levels 6 – 9 selected in the left margin, repeat
step 2.
2. Set the paragraph space before and space after as follows
[Format [Paragraph {Before = 6} {After = 6} ]] .
Each heading’s settings can be completed before proceeding to
the next, by performing all the steps for this heading level in Sec.
A.1.1.2 and Sec. A.1.1.3.
A.1.1.5 SAVING SECTION HEADING FONT /TABS /PARAGRAPH SPACING
1. Select the FIRST heading level 6 line in the left margin.
2. Type Ctrl B to toggle the bold state of the heading (bold will be
off).
3. Type Ctrl B to toggle the bold state of the heading (bold will be
ON).
4. Reselect Heading 6 in the style box, to the left of the font style
and font size
boxes (Formatting Toolbar) (? Which [Formatting] menu option accesses
this ?).
5. Check {Update the style to reflect recent changes}
Repeat for heading levels 7-9.
A.1.1.6 FIXING A DAMAGED SECTION HEADING
Sometimes a heading format is altered. There are two methods to
correct this :
1. Try re-selecting the heading type. If the widget containing the
prompt to “Update the style to reflect recent changes”
appears, ONLY ATTEMPT TO {REAPPLY STYLE FORMATTING}, under no
circumstances update the style.
2. A safer method to correct an incorrect heading style is to copy the
format from one of the previous headings using the paintbrush tool.
APPENDIX C : REFERRING TO APPENDIX SECTION NUMBERS
C.1 DUMMY SECTION
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
C.2 OVERVIEW
This section level is not actually needed, however I have introduced
it to show that there is an MS-Word bug, see Sec. A.1.1 and its
sub-sections, below.
A.1.1 DUMMY SECTION
MS-WORD BUG : This should be section C.2.1.
A.1.2 REFERENCING AN APPENDIX SECTION
MS-WORD BUG : This should be section C.2.2.
There is nothing different in the method to refer to say Sec. A.1.1 ,
the normal method of
[Insert [Reference {Reference Type = Heading}
{Insert Reference To = Heading Number (no context)} ]]
works. However, note that due to the MS-Word errors indicated above,
A.1.1 appears more than once in the list.
This was moved from the front of the Doc.
TABLE OF CONTENTS
APPENDIX A : USABILITY ISSUES WITH APPENDIX SECTION NUMBERS 3
A.1 DUMMY SECTION 3
A.2 CAVEATS AND WORKAROUNDS 3
A.1.1 TABLE OF CONTENTS FORMATTING 3
A.1.2 INCORRECT STARTING NUMBER IN SECTION HEADING NUMBERING 3
A.1.3 LOSS OF SECTION HEADING FORMAT 3
A.1.4 BUGS IN SECTION HEADING NUMBERING 3
APPENDIX B : SETTING UP APPENDIX SECTION NUMBERING 4
B.1 OVERVIEW 4
A.1.1 SECTION HEADING DETAILS 4
A.1.1.1 HEADING PARAGRAPH SPACING 4
B.2 HOW TO MODIFY SECTION HEADINGS 4
A.1.1 METHOD 4
A.1.1.1 SETTING HEADING CONTENT 4
A.1.1.2 SETTING HEADING FONT 6
A.1.1.3 HEADING TAB STOPS 6
A.1.1.4 HEADING PARAGRAPH SPACING 6
A.1.1.5 SAVING SECTION HEADING FONT /TABS /PARAGRAPH SPACING 6
A.1.1.6 FIXING A DAMAGED SECTION HEADING 6
APPENDIX C : REFERRING TO APPENDIX SECTION NUMBERS 8
C.1 DUMMY SECTION 8
C.2 OVERVIEW 8
A.1.1 DUMMY SECTION 8
A.1.2 REFERENCING AN APPENDIX SECTION 8