Appying Built-in Styles

[Paul White]

Does anyone know know to force Word in Office XP to re-
apply a style - in this case, a built-in style?

This document has been worked on by multiple authors
using multiple versions of Word. Now I have footnotes
appearing in different formats throughout the document.
Each claims to be using the Footnote Text style. Yet the
formats are visibly different. One used to be able to re-
apply a style by selecting it from the style dropdown
menu, selecting the style, and then clicking on re-
apply. Now the Footnote Text style won't even appear in
the dropdown or in the Styles & Formatting window.

One of my greatest frustrations with Office XP is the
degree to which Microsoft has abandoned long-held
standards for styles, change-tracking, etc.

 

[Suzanne S. Barnhill]

Select the paragraph and press Ctrl+Q (to reset the paragraph formatting)
and Ctrl+Spacebar (to reset the font formatting). For footnotes, be sure not
to select the reference, which is formatted with the Footnote Reference
character style. If you use Ctrl+Spacebar on it, you'll remove the character
style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Shauna Kelly]

Hi Paul

Two things may be useful here.

First, if you're an old Word-ie and like things like they always were, go to Tools > Options > Edit and un-tick Keep Track of
Formatting. While you're there, tick Prompt to Update Style.

Now, Format > Styles and Formatting. Look at the options in the Show box at the bottom of the pane. They're much the same options as
always appeared in the Style dialog. Note, however, that by "All Styles" Microsoft does not mean all styles. It means "all the
styles that you would see ticked if you were to choose Custom have a have a look there".

You will now find that the Styles and Formatting pane works in the same way as the Styles box on the Formatting toolbar. That is, if
your cursor is in a paragraph with direct formatting, and you click the relevant style name in the Styles and Formatting pane,
you'll get the old "do you want to re-apply?" dialog that you're used to.

Have a look at http://home.zebra.net/~sbarnhill/CustomizingWord2002.htm. It shows how to return several old, familiar bits of Word's
user interface.

Second, if you have a lot of work to do in re-applying styles to paragraphs with direct formatting, there are two things that might
help.

You can select text and choose ctrl-q and then ctrl-spacebar to get rid of all direct formatting.

Alternatively, you can search and replace. In the Replace dialog, click More so you can see all the options. With your cursor in the
Find what box, click Format > Style and choose Footnote Text. With your cursor in the Replace With box, click Format > Style and
choose Default Paragraph Font. And choose Replace All. This will replace all text in Footnote Text with the default font formatting
for Footnote Text. Note, however, that this reverts direct font formatting (eg a colour, bold etc), but not direct paragraph
formatting (indent, space before etc).

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Klaus Linke]

Alternatively, you can search and replace. In the Replace dialog,

click More so you can see all the options. With your cursor in the
Find what box, click Format > Style and choose Footnote Text.
With your cursor in the Replace With box, click Format > Style and
choose Default Paragraph Font. And choose Replace All. This will
replace all text in Footnote Text with the default font formatting
for Footnote Text. Note, however, that this reverts direct font
formatting (eg a colour, bold etc), but not direct paragraph
formatting (indent, space before etc).

Replace with > Format > Style > "Footnote Text" (that is, replacing a
paragraph style with itself) would keep manual font formatting (like
italic, font, ...) but remove manual paragraph formatting (indent, "keep
with next", outline level, ...).

Klaus