Archiving e-mails

[Mike]

Hi,

We are running SBS2003, exchange and office 2003. I need to push employees
to archive older e-mail, and am looking for best practices. Do you encourage
employees to archive on a yearly, quarterly or some other time frame basis,
or is it based upon volume of messages?
Also, for notebook users, do you put the archived folders on their laptops
and make a copy to a server for backup/retention purposes?

Any advice wouldbe appreciated!

Mike

 

[Diane Poremsky [MVP]]

You should be archiving from the server. Begin by creating a policy for old
messages then delete everything older. If you decide you are going to keep
old stuff, then you need a proper archiving solution on the server, not a
hodgepodge of pst's floating around the network. (You need a policy for
compliance or discovery and it should be all or nothing- either keep
everything or nothing.)

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
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[Mike]

Diane,

Can you give me details. I probably need to be archiving, and doing it from
the server makes sense. Can you provide me links or advice on how to best do
this?

Thanks,

Mike

You should be archiving from the server. Begin by creating a policy for old
messages then delete everything older. If you decide you are going to keep
old stuff, then you need a proper archiving solution on the server, not a
hodgepodge of pst's floating around the network. (You need a policy for
compliance or discovery and it should be all or nothing- either keep
everything or nothing.)

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi,

We are running SBS2003, exchange and office 2003. I need to push
employees
to archive older e-mail, and am looking for best practices. Do you
encourage
employees to archive on a yearly, quarterly or some other time frame
basis,
or is it based upon volume of messages?
Also, for notebook users, do you put the archived folders on their laptops
and make a copy to a server for backup/retention purposes?

Any advice wouldbe appreciated!

Mike