Archiving (moving) individual folders out of the pst file

[Eric G]

Windows XPP SP2
Office 2003 SP2



I work as a shipping agent. In Outlook, I create a sub-folders, below the Inbox, for each principal that I deal with, and then subsequent sub-folders for various subjects or companies pertaining to that particular principal.

Is it possible to "archive", copy, or move, a complete sub-folder (not the complete pst file) with its content, so to say out of the pst file, and into, for example, an ordinary disk folder, thereby storing all e-mail and attachments, together with all other information that belong to a particular principal?

I am aware that it is possible to save individual messages outside of the pst file (i.e. into a disk folder), but not if this is possible with complete folders.

Grateful for any suggestions, or hints.

Best regards,


Eric G
Stockholm, Sweden

 

[William Lefkovics [MVP]]

Have a look at the options within File-->Import and Export

You can export a folder within your .pst to a .csv file for example, which makes a decent, sortable and searchable spreadsheet viewable in Excel.

I am fairly certain there is a means to export a folder to a group of ..msg files, as well, but it may not be inherent in Outlook itself.
Windows XPP SP2
Office 2003 SP2



I work as a shipping agent. In Outlook, I create a sub-folders, below the Inbox, for each principal that I deal with, and then subsequent sub-folders for various subjects or companies pertaining to that particular principal.

Is it possible to "archive", copy, or move, a complete sub-folder (not the complete pst file) with its content, so to say out of the pst file, and into, for example, an ordinary disk folder, thereby storing all e-mail and attachments, together with all other information that belong to a particular principal?

I am aware that it is possible to save individual messages outside of the pst file (i.e. into a disk folder), but not if this is possible with complete folders.

Grateful for any suggestions, or hints.

Best regards,


Eric G
Stockholm, Sweden

 

[Eric G]

Hello William,

I tried to export (File > Import and Export > Export to a file > CSV Windows) the content of a folder (without subfolders), but the message content (or rather, column) was reduced to about 25 characters, while the To:, From:, Subject:, etc, headers were intact. However, trying to decipher messages (several hundred) this way will be very difficult, as the file structure will be reduced, or rather, destroyed, consequently difficult to refer back to.

When exporting a folder with subfolders, the resulting CSV file only contained the headings, while the data disappeared in the process.

I think that exported messages must be kept intact (to its structure and layout), like in a msg file, but how to export a folder structure intact complete with messages?

Any further ideas?

Best regards,


Eric G
Stockholm, Sweden






Have a look at the options within File-->Import and Export

You can export a folder within your .pst to a .csv file for example, which makes a decent, sortable and searchable spreadsheet viewable in Excel.

I am fairly certain there is a means to export a folder to a group of ..msg files, as well, but it may not be inherent in Outlook itself.
Windows XPP SP2
Office 2003 SP2



I work as a shipping agent. In Outlook, I create a sub-folders, below the Inbox, for each principal that I deal with, and then subsequent sub-folders for various subjects or companies pertaining to that particular principal.

Is it possible to "archive", copy, or move, a complete sub-folder (not the complete pst file) with its content, so to say out of the pst file, and into, for example, an ordinary disk folder, thereby storing all e-mail and attachments, together with all other information that belong to a particular principal?

I am aware that it is possible to save individual messages outside of the pst file (i.e. into a disk folder), but not if this is possible with complete folders.

Grateful for any suggestions, or hints.

Best regards,


Eric G
Stockholm, Sweden