Archiving Outlook 2003 Calendar Items

[jsquires30143]

I am having problems archiving my Outlook 2003 Calendar items -- my calendar
folder is now 64 Mb and I need to shrink it. Any advice on how to get this
working?

 

[Judy Gleeson \(MVP Outlook\)]

Please describe the problems you are having. What exactly have you done and
why do you think it did not work?

--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[jsquires30143]

My specific problem is that I must shrink my Outlook Calendar folder. It
currently is 64 Mb in size and that is 25% of my 200 Mb limit. So, for the
Calendar folder, I set my Archive location to the default Archive location,
wi is on my system:

C:\exchange\archive\archive.pst

I then set a default archive date of -3 months.

I thsn highliighted the Outlook Calendar folder and selected Arvhive from
the file menu. When the archive dialog came up, I selected the default option
and started the archive. There are hundreds of calendar items older that this
date. I expected them to be moved to the archive folder and removed from my
mailbox -- which should then shrink.

Am I doing something wrong?

Jeff

 

[Judy Gleeson \(MVP Outlook\)]

Have you opened the Archive Calendar to see what was moved to it? Is it
empty?

Outlook uses "Date last modified" as the archive date. Have you edited or
even moved the old meetings in the past 3 months?

Recurring meetings with instances occuring in the future will not move as
they are a 1 line entry which show on the Calendar as if they are multiple
items.

You can move items manually this way:
show your Calendar as a table (eg By Category view)
sort by date
select, grab and drag the chunk you want to move
drop onto Archive Calendar


Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.