ARCHIVING PST FILES AND REOPENING THEM THEREAFTER

[Roger]

I have archived manually some EMail files to specifically named and routed to
specific drectories the Archived PST files. WHen I try to go get them and
open them therafter I get the following message:

ERROR IN THE COMMAND SEQUENCE IN THIS PAGE

LINE 296

CHAR 1

ACCESS DENIED

CODE 0

URL OUTLOOK://CARPETAS%20PERSONALES/

DO YOU WANT TO CONTINUE EXECUTION OF THE COMMAND FILES ON THIS PAGE?


Anybody can help with sorting this error out?

I am trying to ARCHIVE EMAILS and other OUTLOOK Elements in specific file
and directory to lighten up OUTLOOK and clean up.

1. I am opening up under FILE, ARCHIVE
2. Select the file to arhive
3. Selecte where to archive it and its name
4. It appears to ba archiving and when I look at the archived file it shows
265 KB all the time on any size file?

Am I doing something wrong?

Help.

Roger

 

[Jocelyn Fiorello [MVP - Outlook]]

First of all, make sure that the items you are trying to archive have a
modified date that fits your date criteria. For most Outlook items, that is
the date Archiving uses. If you say you want to archive anything that is
older than 9/1/2007, but one of the items was modified after 9/1/2007, that
item will not be archived.

What process are you using to open the archive.pst files?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Roger]

Good evening Mr. Fiorello,

Yes, all the files are dated to fit the date criteria. For example, EMAILS,
that I am trying to archive in a PST, are all dated of the year 2005 and the
date criteria is setup to anything prior to 2007-09-15, which shoud be ok.
The personal files which I just created is called EML2005 for instance and
contain only EMails from the year 2005.

To open the archive PST files I use the FILE/OPEN/and select the archived
file by name xxxxxxx.pst from its directory where it is stored.

How can I tell that something is being archived looking at the file size?
All PST archived files appears to be 265 KB.

Roger.

 

[Jocelyn Fiorello [MVP - Outlook]]

OK, you are using the correct method for opening an archive.PST file (or any
..PST file) from within Outlook. However, 265KB does not sound like the right
size for a .PST file that actually contains data. Are the messages
disappearing from your original .PST file? Archiving would move them from
one .PST to the other, so they should not still be in the original location.

I think you need to double-check the Modified dates on those items...just
because the sent or received dates are 2005 doesn't mean that something you
did to those messages more recently (even moving them to another folder
within your main .PST file) didn't change the modified date.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Roger]

Jocelyn,

How do I verify the date you are telling me to verify? WHere does this
MODIFIED DATE is hown. Of curse all EMAILS that I want to archive have been
moved from one main folder and stored in its specific folder by subject and
year. All the Emails in the folder I am talking about where in one main
folder and I moved them to the newly created folder to archive them. Where
would I be able to see that date? ANd therefore should that be the case how
do you recommend I set up the archive parameters? FOr instantce can I archive
anything as at yesterday in tht folder and then I will be sure that
everyhting which I moved into that folder last week will be picked up and
archived.

TO your otehr question, they still appear in the original folder, which is
suspicious to me. I also thought that once archived they would not be in tha
folder. It then confirms that it is not archiving...

Wating for you comments, help on this matter.

Thanks.

Roger.

 

[Jocelyn Fiorello [MVP - Outlook]]

The easiest way to see the modified dates of your items is to add the
"Modified" field to a table view of your message folder. You can do this
using the Field Chooser -- the button is on the Advanced toolbar. Choose
"All Mail fields" in the dropdown box, then drag the Modified field to your
table view and drop it among the other column headers.

Once you find out what the modified dates are, you can go to File | Archive
and set it to archive anything in that folder older than the newest modified
date, if that's how you want to do it (and you can set this as the default
AutoArchive setting for that folder also). As a one-time action right now,
you can just open the Archive.pst file, go back to your original folder,
select the items you want to archive (hold down SHIFT or CTRL to select more
than one at a time), then drag them to the Archive.pst file.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Roger]

Jocelyn,

Thank you very much for the solutions. The problem is resolved.

Thanks,


Roger