Archiving without PST files

[Dino Vilimek]

Hi there,

For reasons that are difficult to explain, I've been archiving Outlook e-mail by dragging and dropping into another folder and burning on CD's. My end customer prefers not to use PSF files. Definately, there are some issues with this method, but I'm hoping I might get some advice on how to mitigate this or use a different technique. My issues are:

1. Is there a way to have the title of the resulting e-mail files named using both the name of the sender and the subject line (eg. filename is mailto:[email protected] - Subject Line)? Right now, the files are named by subject line only, which leads to alot of ambiguous filenames. When I used to archive e-mail through SquirrelMail webmail, the resulting files were bundled into a zip file and named by sender/subject, so I know this is possible.

2. Right now, the date modified/created of the resulting drag/drop files are the date of the download, not the date the e-mail was sent. Any work arounds?

Really appreciate any suggestions.
Many thanks!
Dino

 

[Roady [MVP]]

1) Not without a 3rd party tool.
2) No, since a file creation date has nothing to do with a mail received
date.

Note that you are basically already using a workaround. Pst-files are still
the way to go. They are much more flexible to search in and are more
efficient than storing in multiple msg-files.

If you are interested in archiving to an "open format" you might want to
consider using this archiving solution;
http://addins.howto-outlook.com/mapilab_archiver
If you decide to order use 4PM76A8 to get a discount.

 

[Lex De Leuke]

Hi there,

For reasons that are difficult to explain, I've been archivingOutlooke-mail by dragging and dropping into another folder and burning on CD's. My end customer prefers not to use PSF files. Definately, there are some issues with this method, but I'm hoping I might get some advice on how to mitigate this or use a different technique. My issues are:

1. Is there a way to have the title of the resulting e-mail files named using both the name of the sender and the subject line (eg. filename is mailto:[email protected] - Subject Line)? Right now, the files are named by subject line only, which leads to alot of ambiguous filenames. When I used to archive e-mail through SquirrelMail webmail, the resulting files were bundled into a zip file and named by sender/subject, so I know this is possible.

2. Right now, the date modified/created of the resultingdrag/dropfiles are the date of the download, not the date the e-mail was sent. Any work arounds?

Really appreciate any suggestions.
Many thanks!
Dino

Hi Dino,
I stopped using (archive) pst files as well: now at my work we archive
email as msg.
Once we used drag and drop, but discovered the same (and more)
problems you mentioned.
We now use mailtofile (www.mailtofile.com) not having the date/time
problem of msg files and having clear file name construction. It even
has an legacy funtion to rename all previous archived msg files (e.g.
created using drag and drop) to the name convention you want them to.
Good luck.

 

[Dino Vilimek]

Thanks to you both.
The MailToFile program looks very interesting, but when I downloaded the demo, it didn't work at all. Not sure if I will shell out $$ for something that might not work, but it's good to see that such 3rd party software exists.

Thanks!