Are all files included in those one note files?

[Andreas Balzer]

Hi!
I just decided to sort my word, excel and other files (php, html, ...)
within onenote Notebooks. Now I just draged them onto the one note page and
it asked me whether some of these files should be copied. I clicked yes. But
this question didn't appear for all files. My question: Is every file
automatically copied into those one note files and can I securely delete the
original word files, ... without losing them because of any mistake OneNote
did during the import?

Please help me. My harddrives are running out of space

Andreas

 

[Erik Sojka (MVP)]

The answer will depend on how you responded to the prompt that appeared.
Some file types such as pictures will be automatically inserted and no
prompt will appear.

I would go back to each page where you dragged files and verify that all of
the files appear on the page. In all three cases, the original file is
still intact in its original location.
* If you see a file icon, that means that a *copy* of the file is embedded
on the ON page, and the original can be deleted.
* If you see a <file://> link then ON only inserted a link to that file,
and the original is still intact and should not be deleted until you figure
out what you want to do with that file. None of the file's contents are
contained in OneNote.
* If you see the contents of the file, then ON inserted a printout of the
file, and the original is still intact.

If you want to be sure that you won't lose anything in those files, going
page by page and file by file is the best way to go. It's a PITA, I know.

If you're concerned about HD space, moving the files into OneNote won't
necessarily save space. At best you are transferring the files to a
different locaiton on the same HD< and worst case, the total amount of
space needed to store/index those files within OneNote is more than the
total amount of space needed to store those files natively on the HD. Keep
that in mind



=?Utf-8?B?QW5kcmVhcyBCYWx6ZXI=?=

 

[Rainald Taesler]

… and worst case, the
total amount of space needed to store/index those files within
OneNote is more than the total amount of space needed to store
those files natively on the HD.

Whilst I think that your warning is most valid, I was just wondering
about the above quoted.
I I thought (and still think) that files just embedded in ON will not be
*indexed*.
Am I missing something?

Rainald

 

[Andreas Balzer]

Whilst I think that your warning is most valid, I was just wondering
about the above quoted.
I I thought (and still think) that files just embedded in ON will not be
*indexed*.
Am I missing something?

Hm.. That wouldn't be so good, as I thought they would be indexed aswell.. I
also thought the files are smaller if I use them within OneNote as they are
indexed once then (in Vista) by the overall search and not twice if I just
link them (Windows search and Office search). Is there a way to extract a
search index from all contained files?

To come back to topic: A powertoy would be nice to check and import those
files but I'm not able to code one.. :-/

 

[Rainald Taesler]

Hm.. That wouldn't be so good, as I thought they would be indexed
aswell..

AFAIK only printouts are indexed.

I also thought the files are smaller if I use them within
OneNote as they are indexed once then (in Vista) by the overall
search and not twice if I just link them (Windows search and Office
search).

What do you mean by the latter?
What might "Office Search" be - in addition to Vista's "Windows Search"
(or WDS 3.x under XP) ??

Is there a way to extract a search index from all
contained files?

No. How should this work?
OneNote is based on "Windows Search" / WDS.

To come back to topic: A powertoy would be nice to check and import
those files but I'm not able to code one.. :-/

Me too <siiiigh>. I'm just to far away from programming these days :-(
:-(

Rainald