Are .doc files used for electronic delivery?

[Tom Adams]

I get the impression that .doc files can't be used for electronic
delivery because some of the features (custom autotext, styles) are
not in the .doc file.

Is that true?

 

[Graham Mayor]

What *exactly* is it that you are trying to achieve?

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Graham Mayor - Word MVP


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[Tom Adams]

What *exactly* is it that you are trying to achieve?

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Graham Mayor -  Word MVP

My web sitewww.gmayor.com
Word MVP web sitehttp://word.mvps.org
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- Show quoted text -

I work for one organization. We deliver documents to another
organization. I think we are in the practice of delivering .doc files
as electronic delivery. (Not sure, the person who knows is out
today.)

I was working on a document today and realized that my custom autotext
fields were not stored in the .doc file. They are stored somewhere in
my environment. I am pretty sure that if this .doc file is delivered
to my client, then various things will start showing up as "Error!
Autotext entry not found" or something like that. If the client tried
to print the document, it looks like the autotext are automatically
updated, but without the right environment that updating will fail.

Also, some googling seemed to imply that certain style elements may
also not be in the .doc file, so that the format will change if the
client opens the file in a different environment.

I am trying to figure out if all this is true.

 

[Graham Mayor]

If the aim is that the recipient can print a hard copy of the document and
have it appear exactly as you see it then send a PDF format document and use
only standard fonts.
If the document needs to be editable then you can unlink any fields it
contains that may be changed by updating.. The following macro will unlink
all the fields in the document

Dim oStory As Range
For Each oStory In ActiveDocument.StoryRanges
oStory.Fields.Update
If oStory.StoryType <> wdMainTextStory Then
While Not (oStory.NextStoryRange Is Nothing)
Set oStory = oStory.NextStoryRange
oStory.Fields.Unlink
Wend
End If
Next oStory
Set oStory = Nothing.
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

What *exactly* is it that you are trying to achieve?

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web sitewww.gmayor.com
Word MVP web sitehttp://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>







- Show quoted text -

I work for one organization. We deliver documents to another
organization. I think we are in the practice of delivering .doc files
as electronic delivery. (Not sure, the person who knows is out
today.)

I was working on a document today and realized that my custom autotext
fields were not stored in the .doc file. They are stored somewhere in
my environment. I am pretty sure that if this .doc file is delivered
to my client, then various things will start showing up as "Error!
Autotext entry not found" or something like that. If the client tried
to print the document, it looks like the autotext are automatically
updated, but without the right environment that updating will fail.

Also, some googling seemed to imply that certain style elements may
also not be in the .doc file, so that the format will change if the
client opens the file in a different environment.

I am trying to figure out if all this is true.

 

[Stefan Blom]

If you want to distribute not only document content, but also AutoText
entries (and/or macros) to other people, you will have to send them both the
document and the appropriate template.

Actual contents and styles in the document won't change, but the appearance
of the document on the target computer may be different depending on the
fonts and printer driver installed.

Stefan Blom
Microsoft Word MVP


"Tom Adams" wrote in message

I get the impression that .doc files can't be used for electronic
delivery because some of the features (custom autotext, styles) are
not in the .doc file.

Is that true?

 

[Stefan Blom]

See also http://word.mvps.org/faqs/macrosvba/DistributeMacros.htm.

Stefan Blom
Microsoft Word MVP


"Stefan Blom" wrote in message

If you want to distribute not only document content, but also AutoText
entries (and/or macros) to other people, you will have to send them both the
document and the appropriate template.

Actual contents and styles in the document won't change, but the appearance
of the document on the target computer may be different depending on the
fonts and printer driver installed.

Stefan Blom
Microsoft Word MVP


"Tom Adams" wrote in message

I get the impression that .doc files can't be used for electronic
delivery because some of the features (custom autotext, styles) are
not in the .doc file.

Is that true?