ask for specific users to attend, goes to everyone

[Jeff]

If I set up a meeting and ask two individuals to attend,
the email goes out to three GROUPS which basically covers
the entire company, instead of just going to the two
individuals that I had intended it to go to. I also get
people accepting on behalf of others that I sent it to.
One person sent me the email back and it showed as if the
Three Groups were the one I sent it to and the individual
names of the two people I wanted were not even in the
list? Does anyone know why?

 

[Guest]

Let me add something. There are 10 users. If I invite
any of them individually, it goes to them and is OK
Except for this one user. If I add the one user then
instead of going to that person, it goes to the three
groups. So I have narrowed the issue down to one user.
Has anyone ever seen this before?

 

[Sue Mosher [MVP]]

Did that user set the group as a delegate?
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

No. No one actually used the group at all. They just
exist in exchange. One group is ITHelp, the other is
Remote Users, the third is Main Office Users. I set up
this meeting for this one person and no one else as a
test. By sending it to her, it really went to the three
groups. Then each of the others in the firm were
replying to it on behalf of her. I took a look at their
replies and it was listed in the TO: as going to the
three groups and not to any individual user at all.

 

[Sue Mosher [MVP]]

I still say that the likely explanation is that user has a delegate set. Or
maybe that somebody's mailbox has the groups set as alternate recipients?
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

If you remove a delegate set, do you have to restart any
of the services for it to take effect? There was a set
and it was removed, but the test that followed resulted
in the same three groups getting the message.

 

[Guest]

I removed everything in the delegate set, restarted all
of the Microsoft Exchange services, by stopping them
first, then starting, and sent an appt inviting this one
user and one other. I got an email back to me asking me
to "Please respond on behalf of 'user'" Where 'user' is
the one I'm having the issues with. So I choose to
Decline and I get an email back saying that I have
declined on that users behalf.

 

[Sue Mosher [MVP]]

Permission changes may take a couple of hours to be applied. You might need
to look at permissions on parent containers as well.

 

[Guest]

I cannot explain the situation. My associate had created
the user and when I found the three groups in the
Delegate set he said he never set that up. I had the
user export what she needed to a pst file and I blew the
user away and recreated her. No problems so far. Sue, I
want to thank you very much for responding to my
inquiry. It helps me to know that as I continue to build
boxes with Microsoft software that there are people like
yourself that are available when issues arise. Thank you
very much.

Jeff

 

[Sue Mosher [MVP]]

It's a shame when you have to use brute force to resolve an issue like this,
but happily, it usually works. Glad to hear you're running smoothly so far.