Audio issues

[jansage]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Large ppt presentation, 88 slides, 20 minutes of narration that includes 15 seconds of a music loop, recorded and mixed in Soundtrack Pro.

I've tried every imaginable combination of compression settings to get the final show under 200 MB. Export to .mov doesn't work. Also having trouble deleting earlier soundtracks from the show. No icon is visible to delete and I've dumped the narration.gif file from the pps to no effect.

Need help with removing old narration and compressing to share on the Internet. Any guidance would be appreciated.

 

[Jim Gordon MVP]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Large ppt presentation, 88 slides, 20 minutes of narration that includes 15 seconds of a music loop, recorded and mixed in Soundtrack Pro.

I've tried every imaginable combination of compression settings to get the final show under 200 MB. Export to .mov doesn't work. Also having trouble deleting earlier soundtracks from the show. No icon is visible to delete and I've dumped the narration.gif file from the pps to no effect.

Need help with removing old narration and compressing to share on the Internet. Any guidance would be appreciated.

Hi,

To keep the presentation smaller use the Link to file option when
inserting the sounds.

To check slides for sound objects, right-click on any slide object or
text box and choose Custom Animation. All of the objects that are on a
slide are listed in the dialog box. If there's a sound object, you'll
see it listed. Sound objects can be dragged off the viewable area, so
you might have to look around. If you can't find the sound object, just
make a new slide, select everything you want and then cut from the
problem slide and paste to the new slide. If the sound object goes with,
then it's really small. Try boosting the view magnification to 400% and
look around again - especially for a little spot.

If you link, rather than embed, after you've finished preparing your
presentation save it. Then you will use the File > Save As and choose
type: PowerPoint Package. This will create a folder that has a copy of
the presentation and a copy of all linked media. The presentation in the
package folder will have all the links set up so they work if you move
that folder to any computer, flash drive, CD, DVD, network drive, etc.

To make everything compact for distribution, in Finder, right-click on
the package folder and choose compress (or archive in Tiger).

-Jim

--
Jim Gordon
Mac MVP

MVPs are independent experts who are not affiliated with Microsoft.


Visit my blog
http://blog.360.yahoo.com/blog-i7JMeio7cqvhotIUwCzaJWq9

 

[Steve Rindsberg]

To keep the presentation smaller use the Link to file option when

inserting the sounds.

But the sound files would still need to be available on the internet and be
downloaded to the users' computers to play. IOW, that'd make chunks of data that
add up to the same size in the end.

OTOH, linking would allow you to choose a more compressible file format for the
audio and if nothing else would allow you to experiment with other audio options
(sampling rates, stereo vs mono) in the audio files w/o having to keep re-inserting
them.

And OYAH (that'd be On Yet Another Hand ... have I still got some left?) putting
linked audio on the web doesn't always work very well. If you get the pathing
right (ie no path at all in the PPT, just the sound file name) the browser will be
able to find the audio file if it's in the same folder on the server as the PPT.
Save as Package before uploading should help with that.

It's good to let the user know that they need to be a bit patient though .. click
on an audio link and THEN the sound downloads, so it can take a while before they
hear anything.

Are we having fun yet?


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Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
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