Auto Accept - Bypass Block Recurring meeting!

[Bob Smith]

...We are running Exchange and Outlook 2003 and have some meeting rooms setup
to Auto Accept meeting request, declining reocurring meetings. This seems to
work fine. If an individual selects the room as a resourse. The user gets a
popup stating that they can't booka reoccuring meeting. Which is what we
want!

The problem is however that the Default permissions on the meeting room
calendar is "Author" for it to work. This gives the users the ability to open
the calendar directly (File>Open>Other Users Folders) and book a reoccuring
meeting directly.

Is there a way to stop them doing this?

Thanks for your help

 

[Milly Staples [MVP - Outlook]]

Training and disciplinary action if it happens again. You cannot keep
employees from trying to work around your technological blocks so informing
them that it is that way for a reason and expect them to conform or else is
a great motivator.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Bob Smith asked:

| ..We are running Exchange and Outlook 2003 and have some meeting
| rooms setup to Auto Accept meeting request, declining reocurring
| meetings. This seems to work fine. If an individual selects the room
| as a resourse. The user gets a popup stating that they can't booka
| reoccuring meeting. Which is what we want!
|
| The problem is however that the Default permissions on the meeting
| room calendar is "Author" for it to work. This gives the users the
| ability to open the calendar directly (File>Open>Other Users Folders)
| and book a reoccuring meeting directly.
|
| Is there a way to stop them doing this?
|
| Thanks for your help

 

[Diane Poremsky [MVP]]

you could try removing the check from show folder in the permissions
dialog - I don't think it will mess up the permissions needed for
autoaccept.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

 

[Bob Smith]

hi Milly

Thanks for the tip. I would love to trust people in the manner you do.
However experience tells me otherwise. If it's something that can be
exploited it will be.

 

[Bob Smith]

Thanks Diane I will try that out.

Thanks

you could try removing the check from show folder in the permissions
dialog - I don't think it will mess up the permissions needed for
autoaccept.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

..We are running Exchange and Outlook 2003 and have some meeting rooms
setup
to Auto Accept meeting request, declining reocurring meetings. This seems
to
work fine. If an individual selects the room as a resourse. The user gets
a
popup stating that they can't booka reoccuring meeting. Which is what we
want!

The problem is however that the Default permissions on the meeting room
calendar is "Author" for it to work. This gives the users the ability to
open
the calendar directly (File>Open>Other Users Folders) and book a
reoccuring
meeting directly.

Is there a way to stop them doing this?

Thanks for your help