Auto-Accept Calendar invites

[Danielle]

Hello all,

I know that there is a feature to auto-accept your calendar invites - but I
want to see if there is a better way - or ensure that what we are trying to
achieve that this feature will work for us.

Insight: All of our conference rooms are set up in active directory as
users. Our current situation has the reception - looking at all the
conference rooms to ensure there is no conflicts - as some people still do
not check availability.

What we would like to do is free up this task for the receptionist. In an
ideal world wwe would like to see:

My ideal situation would be the following:

1. Firm Member plans a meeting and includes a conference room as an invitee.
2a. The conference room is free and sends an auto accept.

OR

2b. The conference room is full and a decline is sent out with an auto
message saying "There is a conflict in this room, please contact the Service
Center if you need help rescheduling" Or something to that affect.

Please let me know if this is possible - or you have a better solution.

THanks.

D.

 

[Nikki Peterson [MVP - Outlook]]

The following articles explain in detail how to configure the resource
and how to book it correctly.

How to Set Up a Conference Room as a "Resource" in Outlook 2000
http://www.microsoft.com/technet/prodtechnol/exchange/2000/maintain/cfsetup.mspx

How to Successfully Book a Resource
http://www.microsoft.com/technet/prodtechnol/exchange/55/maintain/cfbook.mspx

291616 How to direct book a resource in Outlook 2002 or in Outlook 2003
http://support.microsoft.com/default.aspx?scid=kb;EN-US;291616

However, If you use Exchange Server I would suggest the use
of the AutoAccept Agent. We use this with great success.

Exchange 2003 Auto Accept Agent vs. direct booking
http://www.microsoft.com/downloads/...70-699B-495A-A920-82403305226B&displaylang=en

Nikki Peterson