Auto-add receipient on every email message

[dwitham]

I have need of automatically copying a third receipient every time my user
sends an email in Outlook. I have to not depend on my user remembering to add
this extra receipent everytime on his own. I would prefer this to be achieved
but some setting or series of setting in Outlook but will resort to a VBA if
this is required. Any suggestions for setting or code would be appreciated.

 

[F. H. Muffman]

I have need of automatically copying a third receipient every time my user
sends an email in Outlook. I have to not depend on my user remembering to
add
this extra receipent everytime on his own. I would prefer this to be
achieved
but some setting or series of setting in Outlook but will resort to a VBA
if
this is required. Any suggestions for setting or code would be
appreciated.

Create a rule to do it. Create it from scratch, check messages after
sending, no conditions, Cc the message to <whoever>.

The user can always turn the rule off, but... there isn't any setting
otherwise.

 

[dwitham]

Thank you. I also came up with that idea but the ability to turn the rule off
is the issue. This is a compliance issue I am dealing with. There must be a
way to do this under the hood with VBA that can't be easily circumvented by
the user.

 

[F. H. Muffman]

Thank you. I also came up with that idea but the ability to turn the rule
off
is the issue. This is a compliance issue I am dealing with. There must be
a
way to do this under the hood with VBA that can't be easily circumvented
by
the user.

Anything done on the machine will be disable-able by the user.

You could build a solution on the Exchange side.

But, initially, you didn't want to worry about the user having to remember
to cc someone. Now, your concern is that the user would actively disable
the rule, which is a behavioral issue, not a technical one. If they are
told that all outbound email must be cc'd to another person and they
suddenly shut it off, then they should be held accountable. Tho, otoh, I'd
think you could shut off the ability to get into Rules and Alerts with a
GPO.

Either that, or you throw an Event Sink on the server that says any mail
from this person will be automatically cc'd after the fact.