Auto Archive Delete

[David G]

Hi,
I'm new to using Auto Archive, I've always just ignored the Auto Archive
prompt. I'm now wondering whether I should use it due to the ever increasing
size of my Inbox. What worries me is the option that says "Delete expired
items (e-mail folders only)". I have large numbers of newsletters that go
back for years but I don't want to delete any of them. Won't AutoArchive
just delete all these old messages? There are lots of stuff that is old that
I still refer to in my Inbox and in folders. Will AutoArchive just
robotically delete all these old items? How can I avoid this seemingly
arbitrary behaviour?

 

[Ben M. Schorr - MVP (OneNote)]

It only deletes the items if they've actually expired - a relatively
rare setting which the sender would have had to set. I'm confident that
your old newsletters will be fine.

If you're really worried about it you could always copy them into
another PST file for safekeeping or...just rely upon your backups. You
do have that data backed up, right?

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[Judy Gleeson \(MVP Outlook\)]

G'day David

you can tell whether any emails have expired as they'll be grey with a
strikeout through them. But Ben's right - it's very unlikely that you'll
have any expired emails. It's a function I teach people to use for emails
that have a short "life" eg letting the team know that tomorrow's casual
clothes day should expire tomorrow.

Regards

Judy Gleeson
MVP Outlook

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It only deletes the items if they've actually expired - a relatively rare
setting which the sender would have had to set. I'm confident that your
old newsletters will be fine.

If you're really worried about it you could always copy them into another
PST file for safekeeping or...just rely upon your backups. You do have
that data backed up, right?

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[Ben M. Schorr - MVP (OneNote)]

Exactly. The example I use when I teach the class is an e-mail to the
entire company letting them know there are donuts in the staff lounge.
Obviously anybody who hasn't read that message by the end of the day
probably doesn't care so I advise them to set it to expire at close of
business or the next morning in an effort to help keep folks mailboxes
clean.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q

 

[David G]

Thanks Judy & Ben,
I take it from your responses that there is some all but obscure property in
Outlook messages that sets an expiry time? That sounds OK, I have run an
archive now and I can still find everything so that is good. Yes I do have a
full backup routine in place.
Thanks again and Judy I will check out your website, especially seeing it is
an Aussie one.

--
Thanks
David G
Albury, Australia

G'day David

you can tell whether any emails have expired as they'll be grey with a
strikeout through them. But Ben's right - it's very unlikely that you'll
have any expired emails. It's a function I teach people to use for emails
that have a short "life" eg letting the team know that tomorrow's casual
clothes day should expire tomorrow.

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..

 

[Judy Gleeson \(MVP Outlook\)]

When you write an email the Options button has a place toset an expiry date
and time.

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..