auto archiving

[B L Muzzy]

I've got a mailbox that receives admin logs. On the first of each month I
want to automatically archive all mail from the preceeding month into a file
named for the month, i.e.; on August 1st I want to archive all mail from
July to july08.pst. Can that be done with outlook 2003 or would that
require a reskit or 3rd party tool?

thanks,

Bob

 

[Brian Tillman]

I've got a mailbox that receives admin logs. On the first of each
month I want to automatically archive all mail from the preceeding
month into a file named for the month, i.e.; on August 1st I want to
archive all mail from July to july08.pst. Can that be done with
outlook 2003 or would that require a reskit or 3rd party tool?

Autoarchiving in Outlook doesn't work on specific dates, it uses intervals.
If an item hasn't been modified for a specified interval (one month, seven
days, etc.), then autoarchive will move the item to the archive PST. To
accomplish what you describe would take code or a third-party tool, as you
surmise. http://www.outlookcode.com/ has examples of code and, while I
don't know that any third-party tools exist, you can start here in your
search: http://www.slipstick.com/addins/housekeeping.asp . Some of the
descriptions appear close to what you want.

 

[B L Muzzy]

Thanks, Brian. I'll look into the both the options you suggest. It also
occured to me last night that I could probably achieve similar results by
simply telling outlook to autoarchive mail over 30 days and then schedule a
task to run at the end of each month to simply rename archive.pst to
yyyymm.pst with a simple batch file.

Bob

 

[Brian Tillman]

Thanks, Brian. I'll look into the both the options you suggest. It
also occured to me last night that I could probably achieve similar
results by simply telling outlook to autoarchive mail over 30 days
and then schedule a task to run at the end of each month to simply
rename archive.pst to yyyymm.pst with a simple batch file.

That should come close, although each PST may have items from the end of the
prior month due to the variable number of days per month.