Auto-correct function for captions in MS Word 2007

[mystvearn]

Hi,

When you have a lot of figures and tables in a word document, one wa
to speed up your work is to use the right-click and "insert figure" o
"insert table" caption, and it will auto correct the number of figure
and tables for you. You could also use it to make a quick table o
contents.

My question is, is there a way to make that same automatic transfer fo
text referring to the same figure and table as the one provided b
Word.

Example, when I write a lot in a text, I type, "....refer Figur
3...."

This is fine if I don't add any figures before "Figure 3", but when
add more figures or tables in, as I get more stuff, I find that I hav
to manually modify all the reference of Figures and Tables in the Text
This is very annoying. Of course, the windows caption automaticall
change the order as new things get added or remove, but none exists fo
when you are typing in the text.

Is there a way to settle this? A macro extention for this?

Please let me know if I am not being clear.
Thanks for the hel

 

[Jay Freedman]

When you're referring to a figure in the text, instead of typing
"Figure 3", click Insert > Cross-reference. Choose a reference type of
Figure, and set the dropdown on the right to "Only label and number".
Click the appropriate caption in the list and click the Insert button.

The cross-references don't update automatically. When you insert a new
figure that changes all the other figure numbers, you can press Ctrl+A
to select all the text and then press F9 to update the fields (a
cross-reference is a field), or you can go to Print Preview and back.

--
Regards,
Jay Freedman
Microsoft Word MVP
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