Auto Forward Email On Last Accept Vote

[BenL712]

Background - I'm trying to create a custom form to be used for document
control. The originator types in some info, such as document number,
revision, effective date, etc., and attaches the document. Then the email is
sent to a list of people who vote on accepting or rejecting the revised
document.

Is there a way I can have a voting email automatically forwarded to a
specific address (the document control group) when the last voter has clicked
"Accept" (assuming all other voters accepted as well)?

Bonus question - Is there a way I can show the complete list of approvers
without actually forwarding the original email? I'd like to have the
automatic email sent to document control to contain two attachments - the
original attached document and the record of approval (but not the original
email - that would double-up the size of the attachments since the document
is already separate).

Thanks in advance for all your help!

Ben

 

[Sue Mosher [MVP-Outlook]]

That would require VBA or add-in code running on the sender's machine or a completely different kind of custom form that routes sequentially.

Outlook really isn't the best tool Microsoft has for document control and workflow.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers