Auto Prompt for Email Addresses Change

[TKS_Mark]

The first time I send to a new email address in Outlook, I type the full name
and Outlook looks it up. The second time, Outlook prompts for the name after
I just type a few characters. The prompt looks like "Firstname Lastname
<[email protected]>".

But later on, some emails change to just plain "(e-mail address removed)".
Why does it change? It seems to be reading the prompts from the incoming
email instead of my own address book. I want the prompts to come only from
my address book. How can I force this to happen? I have Outlook 2003.

Thanks!

 

[Milly Staples [MVP - Outlook]]

The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[TKS_Mark]

Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

 

[Bob I]

From your typing. Please see "Help, Autocomplete" in Outlook.

Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:

The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[TKS_Mark]

Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

From your typing. Please see "Help, Autocomplete" in Outlook.

Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:

The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[Bob I]

Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:

From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:

Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:



The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[TKS_Mark]

I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:

From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:


Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:



The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[Bob I]

I wonder if it has something to do with whether you have the name saved
in the Address book or not. Since Outlook will use the email address if
found perhaps that's what is causing some not to change to "e-mail only"

I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

:

Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

TKS_Mark wrote:

Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:



From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:



Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:




The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[TKS_Mark]

My Outlook contacts has the full name. And the first time I use a name, plus
a couple times after that, the first, last, email (everything) displays.
It's some time after that when the first and last drop off. I think it
happens after that person sends me something. I think the autocomplete
ignores my input and pulls it from the incoming email.

I wonder if it has something to do with whether you have the name saved
in the Address book or not. Since Outlook will use the email address if
found perhaps that's what is causing some not to change to "e-mail only"

I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

:

Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

TKS_Mark wrote:


Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:



From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:



Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:




The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[Bob I]

Is it possible you are doing a straight "reply to" and that is causing
it to "flush"?

My Outlook contacts has the full name. And the first time I use a name, plus
a couple times after that, the first, last, email (everything) displays.
It's some time after that when the first and last drop off. I think it
happens after that person sends me something. I think the autocomplete
ignores my input and pulls it from the incoming email.

:

I wonder if it has something to do with whether you have the name saved
in the Address book or not. Since Outlook will use the email address if
found perhaps that's what is causing some not to change to "e-mail only"

I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

:



Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

TKS_Mark wrote:



Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:



From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:




Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:





The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[TKS_Mark]

Maybe that's the problem. I define the name, but later, I reply to an email
that has the same address. Outlook overwrites my definition based on seeing
the same addresses in my email. Too bad there isn't some way to control it
though.

Is it possible you are doing a straight "reply to" and that is causing
it to "flush"?

My Outlook contacts has the full name. And the first time I use a name, plus
a couple times after that, the first, last, email (everything) displays.
It's some time after that when the first and last drop off. I think it
happens after that person sends me something. I think the autocomplete
ignores my input and pulls it from the incoming email.

:

I wonder if it has something to do with whether you have the name saved
in the Address book or not. Since Outlook will use the email address if
found perhaps that's what is causing some not to change to "e-mail only"

TKS_Mark wrote:

I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

:



Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

TKS_Mark wrote:



Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:



From your typing. Please see "Help, Autocomplete" in Outlook.

TKS_Mark wrote:




Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:





The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!

 

[Bob I]

FWIW the file it is stored in is here
C:\Documents and Settings\username\Application
Data\Microsoft\Outlook\Outlook.NK2

And here is an article about fixing corruption

How to reset the nickname and the automatic completion caches in Outlook
http://support.microsoft.com/?kbid=287623

Maybe that's the problem. I define the name, but later, I reply to an email
that has the same address. Outlook overwrites my definition based on seeing
the same addresses in my email. Too bad there isn't some way to control it
though.

:

Is it possible you are doing a straight "reply to" and that is causing
it to "flush"?

TKS_Mark wrote:

My Outlook contacts has the full name. And the first time I use a name, plus
a couple times after that, the first, last, email (everything) displays.
It's some time after that when the first and last drop off. I think it
happens after that person sends me something. I think the autocomplete
ignores my input and pulls it from the incoming email.

:



I wonder if it has something to do with whether you have the name saved
in the Address book or not. Since Outlook will use the email address if
found perhaps that's what is causing some not to change to "e-mail only"

TKS_Mark wrote:


I enter "Firstname Lastname <[email protected]>", as I do with all my
addresses. Most of them stay that way. About 50% revert to
"(e-mail address removed)" only, without the firstname lastname prefix.
That's not something I'm doing. There doesn't seem to be a pattern to which
addresses get changed. I go about deleting the ones I don't like so it will
reassign my format. That works for a couple days, then it's back to just the
email. These email autoprompts seem to be populated from the incoming emails
instead of my outgoing ones.

:




Whatever you enter by typing is what is placed there. You may delete
entries, you add entries by typing and pressing enter. That's it, there
is nothing "format".

TKS_Mark wrote:




Thanks for your reponse. I looked at the help, and apparently, there is no
way to control the format of these autoprompts.

:



From your typing. Please see "Help, Autocomplete" in Outlook.


TKS_Mark wrote:





Is there any way to control the look of those prompts? How is this
autocomplete cache filled in?

:






The prompts don't come from your address book nor your contacts folder. They come from an autocomplete cache that is independent from both items.

--ÂÂÂÂÂ
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, TKS_Mark asked:

| The first time I send to a new email address in Outlook, I type the
| full name and Outlook looks it up. The second time, Outlook prompts
| for the name after I just type a few characters. The prompt looks
| like "Firstname Lastname <[email protected]>".
|
| But later on, some emails change to just plain
| "(e-mail address removed)". Why does it change? It seems to be
| reading the prompts from the incoming email instead of my own address
| book. I want the prompts to come only from my address book. How can
| I force this to happen? I have Outlook 2003.
|
| Thanks!